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- Tasks: Support our Directors and ensure smooth operations in a dynamic art gallery environment.
- Company: Join Gazelli Art House, a vibrant and growing art gallery with exciting international plans.
- Benefits: Competitive salary, full-time role, and potential for contract extension.
- Why this job: Be a key player in an expanding team and contribute to exciting projects in the art world.
- Qualifications: 2+ years in an art gallery, strong Microsoft Suite skills, and excellent communication.
- Other info: Opportunity for career growth and involvement in staff wellbeing initiatives.
The predicted salary is between 30000 - 40000 £ per year.
Gazelli Art House is looking for an Executive Assistant to the Directors. This new role will be dedicated to supporting the smooth operation of our team, serving as internal administrative liaison and point of contact between Senior Management and the rest of the team. As the company goes through an exciting phase of transition and growth, with an international expansion planned in 2026, the Executive Assistant will play a key role in ensuring that all projects are delivered successfully.
Duties:
- Keeping track of all team tasks and projects through Notion.so and reporting back to Senior Management with regular updates.
- Preparing team meetings and ensuring all orders of the day are addressed.
- Logging all meetings in Notion.so and sharing with Senior Management.
- Creating supporting processes documentation for each project, to be used by the rest of the team to keep track of deadlines.
- Following up with team members to log outstanding tasks and reporting back to Senior Management.
- Ensuring processes are updated where needed and reminded to staff where needed.
- Ensuring all deadlines or important dates are logged in the Calendar.
- Liaising with external contractors about daily maintenance (cleaning, window cleaning, CCTV, internet, etc.) and booking repairs after consultation with the Business Director.
- Ensuring the gallery is stocked with all necessary items (stationery, subsistence, office equipment).
- Supporting Senior Management with basic Staff Inductions and New Hire training for Health & Safety.
- Maintaining staff support documentation such as the Employee Handbook, Induction information and Health and Safety protocols on Notion.so.
- Where appropriate, logging and reporting human resources related issues to Senior Management.
- Supporting Senior Management with organising staff wellbeing and entertainment.
About the role:
- Start date: ASAP after 12th January
- Salary: £30,000-£40,000 pa dependant on experience
- Contract: Fixed 1 year contract with potential to extend, Full-time
- Reporting to: Business Director & Founder
Requirements:
- At least 2 years experience in an art gallery
- Sound knowledge of Microsoft Suite
- Ideally, knowledge of Notion.so
- Ideally, knowledge of Artlogic
- Excellent Calendar and Email management skills
- Excellent communication skills
Executive Assistant in London employer: GAZELLI ART HOUSE
Contact Detail:
GAZELLI ART HOUSE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the art world and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities at Gazelli Art House or similar galleries.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent exhibitions and initiatives. This will show that you’re genuinely interested and ready to contribute to their exciting phase of growth.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various team members and external contractors. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in art galleries and any relevant skills, like calendar management and communication. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role at Gazelli Art House and how your background makes you the perfect fit. We love seeing genuine enthusiasm!
Show Off Your Organisational Skills: Since this role involves keeping track of tasks and projects, make sure to showcase your organisational skills in your application. Mention any tools you’ve used, like Notion.so, to manage projects effectively. We’re all about efficiency!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at GAZELLI ART HOUSE
✨Know Your Tools
Familiarise yourself with Notion.so and Microsoft Suite before the interview. Being able to discuss how you've used these tools in previous roles will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with senior management and team members in the past. This role requires excellent communication, so be ready to demonstrate your ability to liaise and report clearly.
✨Understand the Art World
Brush up on your knowledge of the art gallery scene and any recent trends or exhibitions. Showing genuine interest and understanding of the industry will impress the interviewers and highlight your passion for the role.
✨Be Organised and Proactive
Come prepared with questions about the team's current projects and how you can contribute. This shows initiative and that you're already thinking about how to support the team effectively.
