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- Tasks: Support Directors by managing tasks, meetings, and team communications.
- Company: Gazelli Art House, a dynamic art gallery with exciting growth plans.
- Benefits: Gain valuable experience in a creative environment with potential for career advancement.
- Why this job: Be a key player in a growing team and help shape the future of the gallery.
- Qualifications: Strong organisational skills and a passion for the arts.
- Other info: Join us as we expand internationally and make your mark in the art world.
The predicted salary is between 36000 - 60000 £ per year.
Gazelli Art House is looking for an Executive Assistant to the Directors. This new role will be dedicated to supporting the smooth operation of our team, serving as internal administrative liaison and point of contact between Senior Management and the rest of the team. As the company goes through an exciting phase of transition and growth, with an international expansion planned in 2026, the Executive Assistant will play a key role in ensuring that all projects are delivered successfully.
Duties:
- Keeping track of all team tasks and projects through Notion.so and reporting back to Senior Management with regular updates.
- Preparing team meetings and ensuring all orders of the day are addressed.
- Logging all meetings in Notion.so and sharing with Senior Management.
- Creating supporting processes documentation for each project, to be used by the rest of the team to keep track of deadlines.
- Following up with team members to log outstanding tasks and reporting back to Senior Management.
- Ensuring processes are updated where needed and reminded to staff where needed.
- Ensuring all deadlines or important dates are logged in the Calendar.
- Liaising with external contractors about daily maintenance (cleaning, window cleaning, CCTV, internet, etc.) and booking repairs after consultation with the Business Director.
- Ensuring the gallery is stocked with all necessary items (stationery, subsistence, office equipment).
- Supporting Senior Management with basic Staff Inductions and New Hire training for Health.
Executive Assistant employer: GAZELLI ART HOUSE
Contact Detail:
GAZELLI ART HOUSE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Gazelli Art House. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Show off your skills! When you get the chance to meet the team or during interviews, don’t hold back on sharing how you’ve successfully managed projects or supported teams in the past. Use examples that highlight your organisational prowess.
✨Tip Number 3
Be proactive! If you know about the company’s upcoming projects or transitions, think about how you can contribute. Bring ideas to the table during discussions to show you’re already invested in their success.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Gazelli Art House team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like your organisational abilities and experience with project management tools like Notion.so.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Gazelli Art House. Mention your passion for supporting teams and how you can contribute to their exciting growth phase.
Showcase Your Communication Skills: As an Executive Assistant, communication is key. In your application, demonstrate your ability to liaise effectively with different stakeholders. Use clear and concise language to show you can keep everyone in the loop.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at GAZELLI ART HOUSE
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Gazelli Art House. Familiarise yourself with tools like Notion.so, as you'll need to demonstrate your ability to manage tasks and projects effectively.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your experience in keeping track of deadlines and ensuring smooth communication between teams, as this will be crucial for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the company's growth plans and how the Executive Assistant role fits into that vision. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
✨Demonstrate Your Adaptability
As Gazelli Art House is going through a phase of transition, it’s important to convey your ability to adapt to change. Share examples of how you've successfully navigated changes in previous roles, and express your enthusiasm for being part of a growing team.
