Wedding & Private Event Specialist in City of Westminster

This is a hands-on, client-facing position responsible for the end-to-end management of weddings and private events at RSA House, from first enquiry to successful delivery on the day. You will be the main point of contact for wedding couples throughout their planning journey, supported by our operational teams on the day.

Responsibilities:

• Using our booking system to manage all event lead administration and organisation for Weddings and Private Events.
• Handling all aspects of planning and delivery, including site visits, contracting, tastings, timelines, and event-day management.
• Maintaining high levels of service and detail, ensuring every couple receives a personalised experience.
• Managing and developing relationships with couples, clients, suppliers, agents and venue teams.
• Conduct show rounds, tastings and pre-event meetings.
• Produce accurate quotes, contracts, event sheets and invoices when required.
• Upsell food, beverage, AV and consumables where there are opportunities.
• Ensure all communication, systems and documentation are accurate and up to date.
• Lead on planning and delivering weddings on the day in collaboration with operations teams.
• Support in maintaining RSA House profiles on key third-party wedding platforms.
• Support marketing by providing content support for the @RSAWeddings Instagram.
• Organise and host the bi-annual wedding showcase.
• Liaise with the marketing team on campaign content, trends and market insights.

Client & Supplier Management:

• Build strong, lasting relationships with clients and suppliers; represent RSA House at tastings, client meetings and industry events; negotiate and maintain preferred supplier agreements.

Qualifications:

• Experienced, creative and passionate wedding professional with a proven track record of planning and delivering weddings in a venue, agency or hospitality setting.
• Warm, approachable and emotionally intelligent.
• Impeccably organised, with excellent attention to detail.
• Confident working independently and with multiple stakeholders.
• Flexible and willing to work evenings and weekends.
• Highly competent with Microsoft Office and event systems (e.g., Rendezvous).
• Minimum of 1 year experience with weddings.

About RSA House:

RSA House is a unique, heritage-rich venue in the heart of London, featuring 11 characterful spaces including the iconic Great Room and atmospheric Vaults. The venue hosts a wide range of events, with weddings and private celebrations forming a key growth area. All profits from events directly support the RSA's charitable mission to build a better future for everyone.

Company of Cooks:

Company of Cooks is the exclusive hospitality partner at RSA House, known for delivering exceptional food and drink with creativity, precision and a passion for detail. With a strong presence across iconic cultural and heritage venues in the UK, Company of Cooks is committed to shaping unforgettable guest experiences.

Working Pattern:

40 hours per week, 5 over 7 – 9am to 5.30pm or 10am to 6pm based on site at RSA House. Requirement to work mainly Saturdays over the weekends for weddings, 2pm to 10pm, generally working around 26 weekend days per year.

Benefits:

• Personal Development and Training opportunities.
• Life assurance scheme.
• Pension scheme.
• Holiday allowance.
• Private medical eligibility.
• Eye care.
• A great wellbeing strategy – including access to our Employee Assistance Programme, salary finance.
• Family friendly support.
• Regular social events and communication with our leaders.
• A holiday purchase scheme.
• Volunteering days.
• Professional subscriptions.
• Recognition schemes and people awards.
• Long service awards.
• Access to some great high street discount vouchers.