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- Tasks: Join our team to provide essential secretarial support in Gynae Oncology and Colposcopy.
- Company: Be part of the Northern Gynaecological Oncology Centre at Queen Elizabeth Hospital, Gateshead.
- Benefits: Enjoy flexible working options, including potential remote work, and a supportive team environment.
- Why this job: Make a real impact in cancer care while developing your skills in a dynamic healthcare setting.
- Qualifications: Previous NHS secretarial experience, strong typing skills, and knowledge of Microsoft Office are essential.
- Other info: Work Monday to Friday with opportunities for professional growth and collaboration with a multidisciplinary team.
The predicted salary is between 28800 - 43200 £ per year.
We are looking to recruit a highly motivated and enthusiastic person with recent secretarial experience to join our secretarial team within the Gynae Oncology and Colposcopy Department at the Queen Elizabeth Hospital in Gateshead. The admin team within the Gynae Oncology service support the delivery of cancer care to patients from across the region referred to the Trust for specialist cancer care.
Ideal candidates will have previous relevant NHS experience and be able to demonstrate a good understanding of how to manage the challenges of this role, with excellent communication and interpersonal skills. Good word processing/typing skills are essential, and a good working knowledge of Windows and Microsoft Word and knowledge of medical terminology would be beneficial.
Main duties of the job
- Provide a high quality clinical typing service as delegated by the Clinical PA, including; clinic instructions/outcomes, minutes from meetings, populate information into report templates, update routine information in procedural documents etc.
- Typing and chasing patients results
- Action tasks arising from typing; including updating systems, outcome codes, recording OCPS, completing required documentation such as VBC PAT form, internal re-referral, ITP & image transfer and escalate to the Clinical PA for resolution if required.
- Virtual Clinic or Multi-Disciplinary Team Meeting support where required as delegated by the Clinical PA (e.g. populating pro forma, attending and following up actions from clinic, live typing)
- Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required.
To contribute as delegated by the Clinical PA to ensure the effective and efficient delivery of the clinical administration function.
About us
The Northern Gynaecological Oncology Centre (NGOC) Team at the Queen Elizabeth Hospital in Gateshead is a unique team.
The medical team consists, at Consultant level, of five Consultant Gynaecological Oncologists. The consultant team works alongside the specialist junior doctor team which is made up of two Subspecialty fellows, three Clinical Research fellows, two Clinical fellows and one Clinical Teaching fellow.
The senior (NGOC) Nursing team consists of two Gynaecological Oncology Clinical Nurse specialists, one Colposcopy Nurse Specialist and Ward-based as well as Clinic-based senior specialist Nursing staff. They are supported by a team of Nurses and Health Care Assistants who are committed to working in Gynaecological-oncology.
However, we are just a small part of the wider Multi-disciplinary team at the Queen Elizabeth Hospital and Regional Northern Gynae-Oncology network. In particular the NGOC works closely with colleagues in medical oncology, clinical oncology, pathology, radiology, clinical nurse specialists, palliative care, gastro-intestinal surgeons, vascular surgeons, urologists and hepato-biliary surgeons.
Job responsibilities
We are looking to recruit a highly motivated and enthusiastic person with recent secretarial experience to join our secretarial team within the Gynae Oncology Department at the Queen Elizabeth Hospital in Gateshead. The admin team within the Gynae Oncology service support the delivery of cancer care to patients from across the region referred to the Trust for specialist cancer care.
Ideal candidates will have previous relevant NHS experience and be able to demonstrate a good understanding of how to manage the challenges of this role, with excellent communication and interpersonal skills. Good word processing/typing skills are essential, and a good working knowledge of Windows and Microsoft Word and knowledge of medical terminology would be beneficial.
The post holder will be expected to prioritise their work on a daily basis and to use their initiative and discretion. They will however work under the supervision of other admin team members, who will provide advice and support.
The successful candidate will be required to work across Monday-Friday and will be based at the QEH site although may at times be required to work from home.
Person Specification
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- Experience
- Microsoft Package
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- Typing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Medical Secretary - Colposcopy employer: Gateshead Health
Contact Detail:
Gateshead Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary - Colposcopy
✨Tip Number 1
Familiarise yourself with the specific medical terminology used in Gynaecology and Oncology. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with current or former employees of the Gynae Oncology Department at the Queen Elizabeth Hospital. They can provide valuable insights into the team dynamics and expectations, which can be beneficial for your application.
✨Tip Number 3
Practice your typing skills to ensure you can meet the demands of the role. Consider using online typing tests to improve your speed and accuracy, as this is a crucial part of the job.
✨Tip Number 4
Prepare for potential interview questions by thinking about how you would handle specific challenges in a medical secretarial role. Reflect on past experiences where you've demonstrated excellent communication and organisational skills.
We think you need these skills to ace Medical Secretary - Colposcopy
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant secretarial experience, particularly within the NHS. Emphasise your typing skills, knowledge of medical terminology, and any previous roles that demonstrate your ability to manage challenges in a clinical environment.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the Gynae Oncology Department. Mention specific experiences that align with the job responsibilities, such as your ability to provide high-quality clinical typing services and support multi-disciplinary teams.
Highlight Key Skills: In your application, clearly outline your communication and interpersonal skills, as these are crucial for the role. Provide examples of how you've effectively communicated in previous positions, especially in a healthcare setting.
Proofread Your Application: Before submitting, thoroughly proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Medical Secretary role.
How to prepare for a job interview at Gateshead Health
✨Show Your NHS Knowledge
Make sure to brush up on your understanding of the NHS and its operations, especially in relation to Gynae Oncology. Being able to discuss how you can contribute to patient care will impress the interviewers.
✨Demonstrate Typing Skills
Since good typing skills are essential for this role, be prepared to showcase your proficiency. You might even be asked to complete a typing test during the interview, so practice beforehand to ensure you're quick and accurate.
✨Highlight Communication Skills
Excellent communication is key in this position. Prepare examples of how you've effectively communicated with colleagues or patients in previous roles, particularly in challenging situations.
✨Familiarise Yourself with Medical Terminology
Having a good grasp of medical terminology will be beneficial. Brush up on relevant terms related to Gynae Oncology and Colposcopy, as this knowledge could come in handy during the interview.
