At a Glance
- Tasks: Provide admin support to the Medical Education Team and manage educational activities.
- Company: Leading healthcare provider in the North East, committed to high-quality patient care.
- Benefits: Competitive salary, health initiatives, and a supportive work environment.
- Other info: Opportunities for personal growth and a focus on staff wellbeing.
- Why this job: Join a dynamic team and contribute to the training of future medical professionals.
- Qualifications: NVQ 3 level or equivalent, strong IT skills, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
In this role, as part of the Medical Director Directorate, you will provide administration support to the Medical Education Team in order that the local provision of education and training for all medical staff is to the standard required by the regulatory bodies including the General Medical Council, Health Education England North East, Royal Colleges and Higher Education Institutions.
Main duties of the job:
- Administrative support to the Medical Education team
- Effectively use Word, Excel, Outlook etc. generating graphs, charts, diagrams and reports as and when required
- Provide admin support to ensure effective implementation of the administration of the Foundation Programme curriculum for all F1 and F2 doctors in training
- Assist with the administration support to the annual Shadowing and Induction Programme and ARCP assessment panels as directed by senior members of the Medical Education Team
- Assist with the collection and collation of data as and when required (e.g. trainee numbers, teaching hours, teaching attendance, satisfaction and delivery)
- Assist with reports on evaluation of teaching feedback
- Assist with the production of feedback summaries from postgraduate and undergraduate teaching sessions for the Consultant, Junior Doctors and other healthcare professionals including calculating percentage response rates
- Assist with monthly Doctors in Training induction
- Assist the medical education coordinators in delivery of Undergraduate, Foundation and Postgraduate education administration
- Assist with the processing of study leave requests for all senior medical staff
- Assist with the delivery and organisation of all the educational activities within the department
About us:
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead. Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients. We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region. Our values should be the 'golden thread' which runs through everything we do - they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement. We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women's Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks. The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programme to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Person Specification:
- Educated to NVQ 3 level or equivalent.
- Good basic education to GCSE level (including English and Maths).
- Qualification in information technology i.e., ECDL or equivalent experience
- Experience of delivering high quality, customer focused services, including dealing with complex queries and managing difficult customers
- Experience of working within a busy administrative environment
- Experience of positively managing own workload and actively contributing to team activities
- Experience and a high level of competence of IT skills, including use of software (Microsoft Office packages), internet applications and a range of information resources
- Excellent interpersonal and communication skills (verbal and written) including an ability to communicate at all levels professionally and courteously using tact and diplomacy
- Excellent administrative skills and IT skills
- Excellent organisational, time management and prioritising skills, including the ability to manage a high workload and work under pressure with minimum supervision
- Ability to work as part of a team, sharing information and supporting team decisions
- Experience of working within an educational environment or medical education background
Disclosure and Barring Service Check:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Medical Education Administration Assistant in Gateshead employer: Gateshead Health
As a Medical Education Administration Assistant at our esteemed foundation trust in the North East of England, you will be part of a dedicated team that prioritises innovation and care in medical education. Our supportive work culture fosters employee growth through various staff networks and well-being initiatives, ensuring a fulfilling and balanced work experience. Join us to contribute to high-quality training for medical professionals while enjoying the benefits of working in a leading healthcare environment committed to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Education Administration Assistant in Gateshead
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Gateshead Health.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Gateshead Health.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Gateshead Health, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Medical Education Administration Assistant in Gateshead
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Gateshead Health.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Gateshead Health.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Gateshead Health. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Gateshead Health. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Gateshead Health
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Gateshead Health’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
