Procurement Coordinator - ERP Process SME in Dumfries

Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? If so, Gates could be for you.

Gates is a leading manufacturer of application-specific fluid power and power transmission solutions. We push the boundaries of material science to engineer solutions that continually exceed customer expectations.

Let's simplify it, think belts and hoses. Found in motorcycles, conveyor belts, cars, tractors, blenders, vacuum cleaners, bicycles, & 3D printers just to name a few. Because why not do it all?

Position Summary

The Procurement Coordinator & ERP Process SME is responsible for the end-to-end procurement administration of direct and indirect materials required to support manufacturing operations at the Dumfries site. Acting as the primary point of contact for procurement-related queries, the role ensures the timely and accurate processing of purchase orders, supplier coordination, inventory support, and contract administration within the ERP system.

The role also serves as the site Subject Matter Expert (SME) for procurement processes within the ERP platform, supporting data accuracy, process compliance, supplier onboarding, reporting activities, and the management of company vehicles and mobile phone contracts across the Dumfries and St Neots locations.

Essential Duties And Responsibilities

Procurement Operations

• Process and manage purchase orders for direct and indirect materials through the ERP system and associated purchasing platforms.
• Ensure procurement transactions are completed accurately and in accordance with company policies and procedures.
• Act as the first point of contact for internal stakeholders and external suppliers regarding procurement-related enquiries.
• Monitor supplier performance and maintain effective supplier relationships to ensure continuity of supply.

Direct Materials Procurement

• Manage procurement activities and inventory requirements for Polychain stock materials.
• Coordinate material orders, deliveries, and supplier communications for HNBR materials with key suppliers including Arlanxeo, Zeon, and Eastland.
• Raise purchase orders and manage manifests and deliveries for Eastland Compounding materials.
• Participate in regular supplier and operational review meetings to support material availability and delivery performance.
• Coordinate compound supply activities with Gates Poland (Legnica), including delivery management and required documentation.
• Manage the receipt and coordination of fabric supplies from the Dumfries Fabric Treatment Facility.
• Coordinate deliveries, booking-in processes, and inventory records for Ashimori and Heathcoat fabric materials.
• Manage consignment and non-consignment cord material receipts and inventory transactions from approved suppliers.

Indirect Materials Procurement

• Raise and manage purchase orders for indirect materials, consumables, packaging, and site services.
• Support inventory control through regular stock checks and reconciliation activities.
• Maintain accurate procurement and inventory records within the ERP system.

ERP Process SME Responsibilities

• Serve as the site Subject Matter Expert for procurement processes within the ERP system.
• Support users with procurement-related system queries and process improvements.
• Ensure procurement data integrity, process compliance, and effective system utilisation.
• Assist with ERP process enhancements, testing, and implementation of continuous improvement initiatives.

Supplier and Contract Management

• Build and maintain effective relationships with key suppliers and service providers.
• Coordinate activities associated with the New Supplier Approval Process (NSAP) and supplier onboarding requirements.
• Manage third-party storage requisitions and associated procurement administration.
• Administer and coordinate contracts relating to:
  • Company vehicles
  • Mobile phone services
  • Site cleaning services
  • Site security services
  • Waste management services

Reporting and Compliance

• Prepare and maintain procurement reports and month-end reporting requirements.
• Complete Valpak declarations and other regulatory or compliance reporting activities as required.
• Support invoice approval processes and liaise with Shared Service Centre (SSC) teams to ensure timely supplier payments.
• Ensure procurement activities comply with company policies, financial controls, and audit requirements.

Continuous Improvement

• Identify opportunities to improve procurement processes, supplier performance, and system efficiencies.
• Support cross-functional initiatives aimed at reducing costs, improving service levels, and enhancing operational effectiveness.

Job Profile

The role requires a proactive and highly organised procurement professional who can effectively manage multiple priorities in a fast-paced manufacturing environment. The successful candidate will possess strong supplier management, purchasing, and ERP system expertise, coupled with excellent communication and problem-solving skills.

The individual must be capable of working collaboratively with production, planning, logistics, finance, and external suppliers to ensure uninterrupted supply of materials and services required to support business operations.

Keys to Success

• Strong understanding of procurement and supply chain processes.
• High level of accuracy and attention to detail.
• Effective planning, organisation, and prioritisation skills.
• Ability to build and maintain productive supplier relationships.
• Strong ERP system knowledge and process expertise.
• Proactive approach to problem-solving and continuous improvement.
• Ability to manage multiple tasks and deadlines simultaneously.
• Excellent communication and stakeholder management skills.
• Commitment to compliance, data integrity, and process excellence.

Supervisory Responsibilities

• No direct supervisory responsibilities.
• May provide guidance, training, and support to new team members and colleagues regarding procurement processes and ERP system usage.

Essential Requirements

Requirements and Preferred Skills

• Previous experience in procurement, purchasing, supply chain, or materials planning within a manufacturing environment.
• Strong knowledge of purchasing processes, supplier management, and inventory control.
• Experience using ERP systems and procurement software.
• Excellent organisational, analytical, and administrative skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently and as part of a cross-functional team.

Preferred Requirements

• HND, Degree, or equivalent qualification in Purchasing, Supply Chain Management, Business, or a related discipline.
• Membership or working towards membership of a recognised procurement body (e.g., CIPS).
• Experience supporting ERP process improvements and system administration activities.
• Knowledge of manufacturing operations and material planning processes.
• Experience in managing supplier contracts and service agreements.

Travel

• Occasional travel may be required between company locations, including Dumfries and St Neots, and for supplier meetings, training, or business-related activities as required.

Why Gates?

Founded in 1911 in Denver, Colorado, Gates is publicly traded on the NYSE. While we might operate in a vast amount of time zones we operate as 'One Gates' and have a common goal of pushing the boundaries of materials science. We invest in our people, bringing real-world experience that enables us to solve our customers' diverse challenges of today and anticipate those of tomorrow.

Work Environment

Gates is an Equal Opportunity and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, sex, color, religion, age, disability, pregnancy, citizenship, sexual orientation, gender identity, national origin, protected veteran status, genetic information, marital status, or any other consideration defined by law.

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