HR Generalist in Dumfries

Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? If so, Gates could be for you.

Gates is a leading manufacturer of application‑specific fluid power and power transmission solutions.

We push the boundaries of material science to engineer solutions that continually exceed customer expectations.

Let’s simplify it, think belts and hoses.

Found in motorcycles, conveyor belts, cars, tractors, blenders, vacuum cleaners, bicycles, & 3D printers just to name a few.

Because why not do it all?

Position Summary

The HR Generalist provides essential administrative and operational support to the HR function, ensuring the effective delivery of day‑to‑day HR activities.

This includes supporting payroll administration, employee relations processes, HR systems management, recruitment and onboarding, training coordination, and general HR enquiries across the business.

Essential Duties And Responsibilities

• Prepare and process payroll in line with internal deadlines and UK HMRC requirements.
• Liaise with employees and the external payroll bureau to resolve queries and ensure accuracy.
• Support disciplinary and grievance processes, including coordination, note‑taking, and documentation for investigations and hearings.
• Maintain and update local and global HRIS systems (People Inc / Oracle), ensuring data accuracy and integrity.
• Prepare, research, update, and distribute HR policies and procedures as required.
• Produce HR reports and management information to support business needs.
• Provide administrative support to the UK Talent Acquisition team, including job adverts, interview coordination, and system updates.
• Prepare employment contracts and support onboarding and induction activities.
• Conduct new employee onboarding sessions.
• Support the preparation and maintenance of annual training plans and development programmes.
• Maintain individual training records and administer the TRS system.
• Coordinate training bookings and liaise with providers.
• Assist with the administration and monitoring of absence management processes.
• Provide administrative and operational support to the HR Manager and HR Director.
• Support wider UK facilities as required.
• Assist in the organisation and delivery of employee wellness and engagement initiatives.
• Manage incoming HR telephone calls and email inbox.
• Job Profile
• Reports to the Human Resources Manager.
• Works closely with the HR Director (WE), Operations, and wider HR team on a day‑to‑day basis.
• Interacts with employees at all levels across UK facilities and external stakeholders, including payroll providers, training suppliers, and union representatives.
• Keys to Success
• Strong organisational skills with the ability to prioritise and manage multiple tasks effectively.
• High level of accuracy and attention to detail in all HR documentation and systems.
• Excellent communication and interpersonal skills, with the ability to engage confidently at all levels.
• Demonstrates professionalism, discretion, and confidentiality in handling sensitive information.
• Proactive and adaptable approach with a willingness to learn and develop.
• Strong IT proficiency, particularly in Microsoft Office and HR systems.
• Supervisory Responsibilities
• This role has no direct supervisory responsibilities.
• Minimum Requirements
• Educated to National 5 level or equivalent (Grades A–C), including at least one STEM subject.
• Preferred Skills
• Previous experience in an HR administrative or generalist role.
• Experience using HRIS systems (e. g., Oracle, People Inc) and payroll systems.
• Understanding of UK employment legislation and HR best practices.
• Ability to handle confidential information with integrity.
• Travel
• No regular travel is required.
• Occasional travel between UK sites may be required depending on business needs.

Why Gates?

Founded in 1911 in Denver, Colorado, Gates is publicly traded on the NYSE.

While we might operate in a vast amount of time zones we operate as 'One Gates' and have a common goal of pushing the boundaries of materials science.

We invest in our people, bringing real‑world experience that enables us to solve our customers' diverse challenges of today and anticipate those of tomorrow.

Work Environment

Gates is an Equal Opportunity employer and is committed to ensuring equal employment opportunities for all job applicants and employees.

Employment decisions are based upon job‑related reasons regardless of race, sex, colour, religion, age, disability, pregnancy, citizenship, sexual orientation, gender identity, national origin, protected veteran status, genetic information, marital status or any other consideration defined by law.

GDPR: Gates are committed to protecting your private data.

Please see below the link to our Job Applicants Privacy Statement which we would ask you to read in full.

By applying for this position, you confirm that you have read, understood and accepted this policy.

• Gates Job Applicants Privacy Statement
• #J-18808-Ljbffr