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- Tasks: Manage client databases and optimise workflows in a dynamic IP administration role.
- Company: Join Gateley, a forward-thinking legal and professional services group.
- Benefits: Enjoy a competitive salary, hybrid working options, and a fantastic benefits package.
- Why this job: Make an impact in a growing patent and trade mark practice with global reach.
- Qualifications: 10+ years of IP administration experience and relevant certifications preferred.
- Other info: Be part of a diverse and inclusive team that values collaboration and personal growth.
The predicted salary is between 36000 - 60000 £ per year.
The role Adamson Jones has an excellent opportunity for a full time, self-motivated IP administration manager, who wishes to further their career in a growing patent and trade mark attorney practice. In this role, you will be overseeing and maintaining our client database software, as well as assisting with day-to-day processing and docketing of incoming correspondence in our case management system. The successful candidate will need to be experienced in all aspects of patent and trade mark administration, preferably holding either the CIPA or CITMA certificate qualification and having at least ten years’ experience as a IP administrator. Experience managing client database systems, designing and implementing workflows and docketing deadlines is also essential.
The team
Adamson Jones, a part of Gateley, is a dedicated patent and trade mark practice specialising in obtaining intellectual property rights for businesses and organisations in the UK, Europe and throughout the world. As part of Gateley, we work in a progressive arrangement alongside our colleagues in the wider Group to provide clients with the benefits of joined up thinking and can offer our clients a greater breadth and depth of IP services. As well as obtaining IP protection rights, we also assist in managing and maximising the value of our clients’ IP portfolios to achieve their wider commercial goals, whether this relates to exit, licensing, generating investment or other commercial opportunities.
We work with clients ranging in size from start-ups and growing SMEs to established manufacturers and retailers, and have a global network of overseas IP associates, whose clients we represent in the UK and Europe. We are proud of our culture and values, which are based on being forward thinking, straight talking, bright and open, and working together. We offer a supportive and collaborative working environment, where you can grow and develop your skills and knowledge.
The person
Responsibilities
- Assume responsibility for our case management software, including liaising with the software supplier and our internal IT team
- Develop, implement and optimise workflows in our case management software related to data entry, client onboarding, updates and records management
- Monitor system performance and troubleshoot issues to maintain smooth database operations
- Processing and docketing incoming correspondence in our case management system, ensuring that deadlines and other data are accurately entered, and tasks are appropriately delegated to colleagues
- Creation of new cases, maintaining client records, and quality control tasks to ensure that the case management system is accurate at all times
- Liaising with both fee earners and clients, and providing support to other members of the administration team where required
An excellent salary is on offer for the individual that meets the company’s needs. Furthermore, the added benefits package is also one not to be missed! Gateley are fully embracing the new hybrid culture, so a mixture of both home and office working is available.
About Gateley
Gateley is a forward thinking and straight talking legal and professional services group. We are a group of formidable experts in all areas of law and business, supporting more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. The Gateley Story reflects our culture, values and Team Spirit: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together.
Diversity, inclusion and wellbeing
Diversity, inclusion and wellbeing are important parts of Gateley\’s culture and values. We recruit talented people from diverse backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture. We offer flexible working patterns and encourage candidates seeking flexibility to apply for vacancies. Gateley has been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.
Additional information
If you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Checks may include eligibility to work, professional and academic qualifications, any criminal records, financial stability and references from previous employers. The screening will be relevant to your role and will vary accordingly.
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IP Administration Manager employer: Gateley
Contact Detail:
Gateley Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IP Administration Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the IP field, attend industry events, and engage with professionals on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. We want you to shine, so practice common interview questions and think about how your experience in IP administration makes you the perfect fit for their team.
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your achievements in managing client databases and optimising workflows. We believe that demonstrating your expertise can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our forward-thinking team at Gateley.
We think you need these skills to ace IP Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the IP Administration Manager role. Highlight your experience in patent and trade mark administration, especially if you hold a CIPA or CITMA qualification. We want to see how your skills align with what we’re looking for!
Showcase Your Experience: Don’t just list your previous jobs; showcase your experience managing client database systems and implementing workflows. Use specific examples that demonstrate your ability to handle the responsibilities mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re passionate about this role and how you can contribute to our team at Adamson Jones. Keep it engaging and make sure to reflect our values of being forward-thinking and collaborative.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Gateley
✨Know Your IP Basics
Make sure you brush up on your knowledge of patent and trade mark administration. Familiarise yourself with the latest trends and challenges in the industry, as well as the specific software tools mentioned in the job description. This will show that you're not just experienced but also genuinely interested in the role.
✨Demonstrate Your Workflow Skills
Prepare to discuss your experience in managing client database systems and optimising workflows. Think of specific examples where you've successfully implemented changes or improved processes. This will help you stand out as someone who can hit the ground running.
✨Showcase Your Team Spirit
Since the company values collaboration, be ready to share examples of how you've worked effectively within a team. Highlight any experiences where you’ve liaised with fee earners or supported colleagues, as this aligns with their culture of working together.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's approach to IP management and their case management software. This not only shows your interest but also gives you a chance to assess if the company’s values align with yours. Plus, it demonstrates that you’re proactive and engaged.
