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For Companies At a Glance
- Tasks: Support Quantity Surveyors by managing project documentation and client instructions.
- Company: Join Gateley RJA, a forward-thinking Chartered Quantity Surveying Practice.
- Benefits: Flexible working patterns, diverse culture, and opportunities for professional growth.
- Why this job: Be the key player in delivering impactful insurance-related projects.
- Qualifications: Previous project administration experience and strong organisational skills required.
- Other info: Enjoy a supportive team environment with a focus on diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
About The Role
The role at Gateley RJA, we’re looking for a proactive and organised Project Administrator to join our Quantity Surveying team in Market Harborough. You’ll play a central role in keeping our projects moving, supporting our Quantity Surveyors as they deliver a diverse portfolio of insurance‑related work. This is a varied, hands‑on position where you’ll manage client instructions from the outset, set up and maintain project documentation, and help coordinate resource allocation across the team. If you enjoy a fast‑paced environment, take pride in accuracy, and like being the person who keeps everything running smoothly, this could be a great fit.
You will be responsible for the following:
- Provide full project administration support to the team of Quantity Surveyors delivering insurance related projects.
- Working flexibly within a wider administrative team to provide general administration support and a variety of clerical and related tasks to support the needs of the business.
- Managing instructions from clients and confirming acceptance.
- Collating relevant data and keeping instructions log up to date.
- Setting up project template for each instruction and populating key data, including site plans, photos and text.
- Reviewing internal resource availability and suitability, allocating projects to surveyors and monitoring progress with each instruction.
- Checking completed reports – mathematical, spelling and formatting.
- Creating final pdf reports including covers and issuing to clients.
- Updating instruction log and internal systems, reviewing hours spent and authorising issue of invoice.
- Treating all clients and colleagues to an excellent level of service.
The Team
Gateley RJA is a Chartered Quantity Surveying Practice who offer a comprehensive range of construction consultancy services, including quantity surveying, project management, employer’s agent, clerk of works, and advisory services. Their team is experienced in various construction sectors such as health, care, industrial and manufacturing, residential, conservation, and commercial. Gateley RJA hold Investors in People Gold status and strive to maintain a welcoming and people focused working environment.
The Person
Candidates will be able to demonstrate the following attributes:
- Previous project administration experience, ideally having prior experience in the insurance or property sector.
- Methodical with excellent attention to detail and commitment to quality.
- Strong verbal communication skills.
- Highly proficient in Microsoft Office, particularly Word, Excel and Outlook.
- Excellent organisational and time management skills.
- Able to prioritise workload to meet deadlines.
About Us
We are Gateley. We are forward thinking and straight talking; our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and helping our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise you bring; it’s about attitude too.
The Gateley Story is the story of our people and our culture. It is the driving force behind the Gateley Team Spirit and the values that have shaped it. Our shared internal values capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Each year across the group, we recognise team members who have gone above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards.
Diversity, inclusion and well being is an important part of Gateley’s culture and values. We recruit talented people from diverse backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture. We offer flexible working patterns to help our staff achieve a good work/ life balance and encourage candidates seeking flexibility in their next role to apply for any vacancies. Gateley is proud to be recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.
Additional Information
If you are successful in receiving an offer of a role with our company a variety of pre‑employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.
Project Administrator employer: Gateley RJA
Contact Detail:
Gateley RJA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in project administration or quantity surveying. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Gateley RJA and their projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their team spirit.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to convey information clearly and effectively. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining the Gateley team directly.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your previous project administration experience and how it relates to the insurance or property sector. We want to see how you can bring your unique skills to our Quantity Surveying team!
Show Off Your Attention to Detail: Since this role requires a methodical approach, be sure to showcase your attention to detail in your application. Mention specific examples where your accuracy made a difference, whether it was in managing documentation or checking reports. We love candidates who take pride in their work!
Communicate Clearly: Strong verbal communication skills are key for this position. In your application, demonstrate your ability to communicate effectively. Use clear language and structure your thoughts well. Remember, we’re looking for someone who can keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Gateley RJA
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing client instructions and maintaining project documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Highlight your time management skills and how you prioritised workloads to meet deadlines, as this will resonate well with the interviewers.
✨Brush Up on Microsoft Office
Since proficiency in Microsoft Office is essential for this role, take some time to refresh your skills, especially in Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles, whether it’s creating reports, managing data, or coordinating schedules. This will show that you’re prepared to hit the ground running.
✨Emphasise Your Attention to Detail
Attention to detail is key in project administration. Prepare to discuss specific instances where your meticulous nature has made a difference, such as catching errors in reports or ensuring all project documentation was accurate. This will help convey your commitment to quality and reliability, which are highly valued by Gateley RJA.
