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For Companies At a Glance
- Tasks: Manage client databases and streamline workflows in a dynamic IP administration role.
- Company: Join Adamson Jones, part of Gateley, a forward-thinking IP practice.
- Benefits: Enjoy competitive pay, hybrid working, and a comprehensive rewards package.
- Why this job: Make an impact in a growing field while developing your skills and career.
- Qualifications: 10+ years in IP administration with relevant certifications preferred.
- Other info: Be part of a diverse team that values collaboration and personal growth.
The predicted salary is between 36000 - 60000 £ per year.
About The Role
The role
Adamson Jones has an excellent opportunity for a full time, self-motivated IP administration manager, who wishes to further their career in a growing patent and trade mark attorney practice. In this role, you will be overseeing and maintaining our client database software, as well as assisting with day-to-day processing and docketing of incoming correspondence in our case management system. The successful candidate will need to be experienced in all aspects of patent and trade mark administration, preferably holding either the CIPA or CITMA certificate qualification and having at least ten years\’ experience as a IP administrator. Experience managing client database systems, designing and implementing workflows and docketing deadlines is also essential.
The team
Adamson Jones a part of Gateley, is a dedicated patent and trade mark practice specialising in obtaining intellectual property rights for businesses and organisations in the UK, Europe and throughout the world. As part of Gateley, we work in a progressive arrangement alongside our colleagues in the wider Group to provide clients with the benefits of joined up thinking and can offer our clients a greater breadth and depth of IP services. As well as obtaining IP protection rights, we also assist in managing and maximising the value of our clients\’ IP portfolios to achieve their wider commercial goals, whether this relates to exit, licensing, generating investment or other commercial opportunities.
We work with clients ranging in size from start-ups and growing SMEs to established manufacturers and retailers, and have a global network of overseas IP associates, whose clients we represent in the UK and Europe. We are proud of our culture and values, which are based on being forward thinking, straight talking, bright and open, and working together. We offer a supportive and collaborative working environment, where you can grow and develop your skills and knowledge.
The person
Dutieswill be wide-ranging within this role and will include:
- Assume responsibility for our case management software, including liaising with the software supplier and our internal IT team
- Develop, implement and optimise workflows in our case management software related to data entry, client onboarding, updates and records management
- Monitor system performance and troubleshoot issues to maintain smooth database operations.
- Processing and docketing incoming correspondence in our case management system, ensuring that deadlines and other data are accurately entered, and tasks are appropriately delegated to colleagues.
- Creation of new cases, maintaining client records, and quality control tasks to ensure that the case management system is accurate at all times.
- Liaising with both fee earners and clients, and providing support to other members of the administration team where required.
An excellent salary is on offer for the individual that meets the company\’s needs. Furthermore, the added benefits package is also one not to be missed! Gateley are fully embracing the new hybrid culture, so a mixture of both home and office working is available.
About Us
The benefits
With support, coaching and feedback from some of the most engaging colleagues around, our great development and progression opportunities will reward your commitment and loyalty. We offer a competitive remuneration package where you\\\’ll be rewarded for your individual performance with an opportunity to receive an annual bonus.
In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career. Our MyFlex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season-ticket loan and many more benefits (grade dependent). Finally, with Perks AtWork/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.
We are Gateley
We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it\\\’s about attitude too.
The\\\’Gateley Story\\\’ is the story of our people and our culture. It is what has got us to where we are today as a successful business and it\\\’s the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards.
Diversity, inclusion and well being
Diversity, inclusion and well being is an important part of Gateley\’s culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.
We create an exciting and rewarding place to work that aims to fulfil everyone\’s potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.
We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.
Additional Information
If you are successful in receiving an offer of a role with our company, a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.
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IP Administration Manager employer: Gateley Plc
Contact Detail:
Gateley Plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IP Administration Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the IP field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching Adamson Jones and their approach to IP management. Show them you’re not just another candidate; demonstrate your understanding of their values and how you can contribute to their team.
✨Tip Number 3
Practice makes perfect! Get a friend or mentor to do mock interviews with you. This will help you articulate your experience in patent and trade mark administration confidently and clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Gateley family.
We think you need these skills to ace IP Administration Manager
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the IP Administration Manager role. Highlight your experience in patent and trade mark administration, and don’t forget to mention any relevant qualifications like CIPA or CITMA.
Showcase Your Skills: We want to see your skills in action! Be specific about your experience with client database systems and workflow optimisation. Use examples that demonstrate how you’ve successfully managed deadlines and improved processes in previous roles.
Be Clear and Concise: Keep your application clear and to the point. Avoid jargon unless it’s relevant to the role. We appreciate straightforward communication, so make sure your writing reflects that!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at Gateley!
How to prepare for a job interview at Gateley Plc
✨Know Your IP Basics
Make sure you brush up on your knowledge of patent and trade mark administration. Familiarise yourself with the latest trends and challenges in the IP sector, as well as the specific software tools mentioned in the job description. This will show that you're not just experienced but also genuinely interested in the field.
✨Demonstrate Your Workflow Skills
Be prepared to discuss your experience with managing client database systems and implementing workflows. Think of specific examples where you've optimised processes or solved issues in previous roles. This will help you stand out as someone who can hit the ground running.
✨Showcase Your Team Spirit
Since Adamson Jones values collaboration, be ready to share examples of how you've worked effectively within a team. Highlight instances where you've supported colleagues or liaised with clients, demonstrating your ability to contribute to a positive team culture.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s approach to IP management and their future goals. This not only shows your enthusiasm for the role but also helps you gauge if the company aligns with your career aspirations. Plus, it gives you a chance to engage with your interviewers on a deeper level.
