Apprentice Administration Assistant

We have an exciting opportunity for someone looking to start their career as an Apprentice Administrative Assistant. Based in our Guildford office, this role would suit an individual who is looking to gain hands-on experience in a professional services environment. You will be working alongside our Residential Development team, a close-knit group of highly regarded experts in their field. In this role, you will be an integral part of the team, heavily relied upon for efficiently coordinating all administrative tasks, acting as the glue to connect the dots across a wider national network.

We are looking for an individual who has a natural flair for organisation, good attention to detail and is passionate about process improvements. Your role plays a significant part in ensuring we can continue to deliver exceptional service to our clients. It’s important to see how your daily tasks contribute to this wider goal. To succeed in this role, you’ll need to demonstrate good time management to prioritise tasks. Additionally, you are an effective communicator, comfortable interacting with team members at various levels of seniority.

If you’re looking to build a lasting career with a respected professional services firm, this role offers excellent opportunities for growth and development. Alongside your role, you will work towards achieving a Level 3 in Business Administration qualification with our provider Damar.

As an Apprentice, you will support Senior team members with:

• Efficiently filing and maintaining current documents on the internal case management system.
• Completing legal forms, with assistance from fee earners.
• Drafting and typing supporting documents, such as letters.
• Dealing with requests to the Land Registry.
• Downloading and collating document bundles from clients and colleagues.
• Processing any relevant paperwork.
• Opening, maintaining and closing files on the internal case management system.
• Maintaining and developing relevant spreadsheets for the team.
• Making calls to clients and third parties, recording information as appropriate.
• Raising bills, managing outstanding invoices and arranging payment of third party fees.
• Supporting the team with answering any queries from the wider business.
• Transcribing fee earner dictations.
• Any other general administrative tasks.

Qualifications: Applicants will need to have at least five GCSEs graded A* - C/9‑4, or equivalent. No previous experience is necessary; we will provide full training and support for these roles. We continue to develop and evolve our proposition and are looking for individuals with a 'can do' mentality to join the team and contribute to this wider goal. Applicants should also be able to demonstrate:

• Strong communication skills both written and verbal.
• Strong time management skills, being able to manage and prioritise multiple tasks.
• The ability to work independently when required but also as part of a team.
• A keen interest in administration and a desire to learn and grow professionally.
• Strong organisational skills, paying particular attention to detail.
• Good IT skills, particularly with Microsoft Excel and ability to work with spreadsheets.

Benefits: With support, coaching and feedback from some of the most engaging colleagues around, our great development and progression opportunities will reward your commitment and loyalty. We offer a competitive remuneration package where you’ll be rewarded for your individual performance with an opportunity to receive an annual bonus. In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent).

Diversity, inclusion and well-being is an important part of Gateley’s culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture. We create an exciting and rewarding place to work that aims to fulfil everyone’s potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.