At a Glance
- Tasks: Support barristers by preparing documents, managing post, and assisting with meetings.
- Company: Join a dynamic and friendly team at Gatehouse Chambers, a leading barristers' chambers.
- Benefits: Enjoy 22 days' holiday, travel loans, and a bike-to-work scheme.
- Other info: Experience a supportive culture with excellent career development opportunities.
- Why this job: Be part of a fast-paced environment where your contributions truly matter.
- Qualifications: Proficient in Microsoft Office; strong organisational and communication skills required.
The predicted salary is between 25000 - 30000 € per year.
Responsibilities include:
- Preparing electronic bundles in line with case requirements and deadlines
- Assisting barristers in taking their papers and materials to and from court
- Lodging bundles and other legal documents at court
- Sorting and distributing incoming post to the appropriate recipients and managing outgoing post
- Booking passenger cars or couriers as required
- Printing and scanning large volumes of paperwork in an accurate and timely manner
- Setting up meeting rooms to specified formats for internal meetings and external events, including moving furniture
- Providing cover for reception and answering incoming calls professionally
- Ensuring communal areas, including barristers' corridors, are kept tidy and well-maintained
- Archiving files and preparing boxes for storage
- Carrying out general external messenger duties
- Providing administrative support for mediations and other evening events
- Assisting with general ad-hoc office tasks, including stationery supplies
We are looking for an enthusiastic, organised, and proactive individual who enjoys being part of a team. Gatehouse Chambers is a dynamic, fast-paced, and friendly organisation, and our staff team take pride in delivering an excellent service to our barristers and clients. What matters most to us is finding the right individual with the skills, attitude, and determination to thrive. This is a fast-paced role which is integral to supporting our barristers and maintaining the quality service we provide to our clients. We are looking for a collaborative team player who performs well under pressure and contributes meaningfully to the running of chambers.
Qualifications and Skills:
- Proficient in Microsoft Office, including Outlook, Excel and Word
- Experience utilising Lex Chambers Management software and Adobe (desirable but not essential)
- Excellent organisational skills to manage competing priorities and meet time-sensitive deadlines
- Good interpersonal and written/oral communication skills, with the confidence to liaise with colleagues, clients and external stakeholders
- Professional telephone manner
- Ability to be self-sufficient as well as working as part of a team
- Attention to detail, with well-developed administrative and IT skills
- Discretion when dealing with confidential matters
- Enthusiasm, energy, and resilience in a demanding environment
- Ability to learn at a fast pace
- A team-oriented and 'can do' attitude to support colleagues across chambers
- A sense of humour
We are a modern, leading set of barristers' chambers, specialising in commercial, construction, property, and insurance law. Our team consists of over one hundred barristers supported by a dedicated team of approximately thirty-five members of staff. Our working environment is enhanced by our award-winning premises, having been named 'Best Chambers for Facilities' in the Legal Cheek Awards in 2024 and 2025. At Gatehouse Chambers, we foster a supportive, inclusive, and friendly culture where everyone feels valued for their contribution. We are committed to investing in training and wellbeing initiatives, empowering our colleagues to thrive.
Benefits:
- 22 days' holiday and extra discretionary days, in addition to statutory bank holidays
- Interest free travel loan (after successful completion of probation)
- Bike to Work Scheme
- Electric Car Scheme
- 5% pension contribution after 3 months
Gatehouse Chambers' offices are located at Gray's Inn. Please refer to our website for further details on https://gatehouselaw.co.uk/.
Office Assistant employer: Gatehouse Chambers
Gatehouse Chambers is an exceptional employer, offering a dynamic and supportive work environment in the heart of Gray's Inn. With a commitment to employee growth through training initiatives and a culture that values teamwork and inclusivity, staff enjoy a range of benefits including generous holiday allowances, a pension scheme, and travel incentives. Join us to be part of a friendly team dedicated to delivering excellence in legal services while enjoying a modern workspace recognised for its outstanding facilities.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills and experience. Engage with relevant content and connect with people in the legal field to boost your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by researching common questions for Office Assistant roles. Role-play with a friend or in front of the mirror to build your confidence and refine your answers.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. It shows initiative and enthusiasm, which are key traits we look for!
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Office Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle the fast-paced environment we thrive in.
Show Off Your Team Spirit:We love a collaborative team player! In your application, share examples of how you've worked well with others in previous roles. This will show us you're the right fit for our friendly culture.
Be Professional and Personable:Since you'll be dealing with barristers and clients, it's important to convey a professional yet approachable tone in your written application. A good balance will help us see your communication skills shine through.
Check Your Details:Attention to detail is key for this role. Before submitting your application, double-check for any typos or errors. A polished application reflects your commitment to quality, which is something we value highly at Gatehouse Chambers.
How to prepare for a job interview at Gatehouse Chambers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Assistant. Familiarise yourself with tasks like preparing electronic bundles, managing post, and setting up meeting rooms. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be ready to share examples from your past experiences where you've successfully managed competing priorities or met tight deadlines. Use specific situations to illustrate how you can thrive in a fast-paced environment.
✨Communicate Like a Pro
Practice your communication skills before the interview. You’ll need to show that you can liaise confidently with colleagues, clients, and external stakeholders. Consider role-playing common scenarios, like answering calls or discussing tasks with team members, to showcase your professional telephone manner.
✨Bring Your Team Spirit
Gatehouse Chambers values collaboration, so be prepared to discuss how you work well in a team. Share stories that highlight your 'can do' attitude and how you’ve supported colleagues in previous roles. A sense of humour can also go a long way, so don’t hesitate to let your personality shine through!
