At a Glance
- Tasks: Support barristers by preparing documents, managing post, and assisting with meetings.
- Company: Join a dynamic and friendly team at Gatehouse Chambers.
- Benefits: Enjoy 22 days holiday, travel loans, and a bike to work scheme.
- Other info: Experience a supportive culture with excellent career development opportunities.
- Why this job: Be part of a fast-paced environment where your contributions truly matter.
- Qualifications: Proficient in Microsoft Office with strong organisational and communication skills.
The predicted salary is between 22000 - 26000 € per year.
Responsibilities:
- Preparing electronic bundles in line with case requirements and deadlines
- Assisting barristers in taking their papers and materials to and from court
- Lodging bundles and other legal documents at court
- Sorting and distributing incoming post to the appropriate recipients and managing outgoing post
- Booking passenger cars or couriers as required
- Printing and scanning large volumes of paperwork in an accurate and timely manner
- Setting up meeting rooms to specified formats for internal meetings and external events; including moving furniture
- Providing cover for reception and answering incoming calls professionally
- Ensuring communal areas, including barristers' corridors, are kept tidy and well-maintained
- Archiving files and preparing boxes for storage
- Carrying out general external messenger duties
- Providing administrative support for mediations and other evening events
- Assisting with general ad-hoc office tasks, including stationery supplies
Qualifications and Skills:
- Proficient in Microsoft Office, including Outlook, Excel and Word
- Experience utilising Lex Chambers Management software and Adobe (desirable but not essential)
- Excellent organisational skills to manage competing priorities and meet time-sensitive deadlines
- Good interpersonal and written/oral communication skills, with the confidence to liaise with colleagues, clients and external stakeholders
- Professional telephone manner
- Ability to be self-sufficient as well as working as part of a team
- Attention to detail, with well-developed administrative and IT skills
- Discretion when dealing with confidential matters
- Enthusiasm, energy, and resilience in a demanding environment
- Ability to learn at a fast pace
- A team-oriented and 'can do' attitude to support colleagues across chambers
- A sense of humour
Benefits:
- 22 days' holiday and extra discretionary days, in addition to statutory bank holidays
- Interest free travel loan (after successful completion of probation)
- Bike to Work Scheme
- Electric Car Scheme
- 5% pension contribution after 3 months
Gatehouse Chambers' offices are located at Gray's Inn. Please refer to our website for further details.
Office Assistant in City of Westminster employer: Gatehouse Chambers
Gatehouse Chambers is an exceptional employer, offering a dynamic and supportive work environment in the heart of Gray's Inn. With a commitment to employee growth through training initiatives and a culture that values teamwork and inclusivity, staff enjoy a range of benefits including generous holiday allowances, a pension scheme, and travel incentives. Join us to be part of a friendly team dedicated to delivering outstanding service while thriving in a fast-paced legal setting.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with Gatehouse Chambers' values and think about how your skills align with their needs. This will help you stand out as a candidate who truly gets what they're all about.
✨Tip Number 3
Practice your communication skills! As an Office Assistant, you'll be liaising with various stakeholders. Role-play common interview questions with a friend to boost your confidence and ensure you come across as professional and personable.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our dynamic team at Gatehouse Chambers.
We think you need these skills to ace Office Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight your organisational skills and any relevant experience with Microsoft Office or similar software.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to show off your enthusiasm for the role and how you can contribute to our team at Gatehouse Chambers. Keep it friendly and professional!
Show Off Your Team Spirit:We love a collaborative team player! In your application, mention any experiences where you've worked well in a team or supported colleagues. It’s all about that 'can do' attitude!
Proofread Like a Pro:Before hitting send, give your application a thorough proofread. Spelling and grammar matter, especially in a role that involves communication. We want to see your attention to detail!
How to prepare for a job interview at Gatehouse Chambers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Assistant. Familiarise yourself with tasks like preparing electronic bundles, managing post, and supporting barristers. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, come prepared with examples of how you've managed competing priorities in the past. Discuss specific situations where you successfully met deadlines or handled multiple tasks simultaneously to highlight your ability to thrive in a fast-paced environment.
✨Demonstrate Team Spirit
Gatehouse Chambers values collaboration, so be ready to share experiences that showcase your teamwork. Talk about how you've supported colleagues in previous roles and how you can contribute positively to the team dynamic at Gatehouse. A 'can do' attitude goes a long way!
✨Prepare for Practical Scenarios
Expect to discuss practical scenarios related to the job, such as handling confidential information or managing reception duties. Think through how you would approach these situations and be ready to articulate your thought process. This will show your problem-solving skills and readiness for the role.
