At a Glance
- Tasks: Manage time and attendance records using Workday, ensuring accuracy and compliance.
- Company: Join gategroup, a leader in the HR Shared Service sector.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Dynamic role with a focus on teamwork and problem-solving in a fast-paced environment.
- Why this job: Be a key player in maintaining payroll readiness and enhancing employee experience.
- Qualifications: Must have hands-on experience with Workday Time & Absence and strong attention to detail.
The predicted salary is between 31500 - 38500 £ per year.
Absence & Time Administrator gategroup is seeking an experienced Absence & Time Administrator to process and administer over 1,500 weekly and monthly time and attendance submissions across our UK and Republic of Ireland businesses.
Working within the HR Shared Service team, you will play a central part in maintaining accurate records and ensuring data is payroll-ready to tight deadlines.
Essential requirement
The successful candidate must have hands-on experience of Workday Time & Absence . This is fundamental to the role, and applications cannot be considered without it.
Key responsibilities
- Processing and maintaining absence records and balances in
Workday , including new hires, leavers and job changes, and ensuring absence is accurately recorded in terms of hours and reasons.
- Managing all incoming and outgoing communication, reviewing audit reports to safeguard data accuracy, and reporting in an accurate and timely manner.
- Providing advice to employees and managers on all aspects of absence, and ensuring compliance is maintained across all areas.
- Assisting in the delivery of training to new managers and unit administrators, and updating and creating SOPs and user guides.
- Developing a comprehensive understanding of Workday and how its modules integrate, including HCM, Time, Absence and Payroll.
- Raising Workday tickets and carrying out full system testing, and running the weekly and monthly processes that ensure data readiness for Payroll.
- Processing and maintaining Time records in Workday, including adding and modifying shift patterns to reflect contracted hours, analysing exceptions, and taking ownership of escalation and resolution.
- Creating employee ID cards, and running and validating monthly reports and communications for senior management, including GMs and HR.
- Delivering a first-class administration service, providing support across the HR Shared Service team and the wider business, and undertaking any other duties as required.
Skills and experience
- Experience of working with
- Workday Time & Absence (essential)
- Excellent attention to detail and accuracy
- Integrity, confidentiality and professionalism at all times
- The ability to work efficiently as a flexible team player
- Numeracy, with strong Excel and system skills
- The ability to work to tight deadlines and remain calm under pressure
- Strong problem-solving skills, with the ability to break down complex matters and communicate findings clearly and consistently
- A willingness to take on a variety of tasks
- Excellent communication skills, with genuine enthusiasm and commitment
Absence & Time Administrator in Guildford employer: gategroup
Gategroup is an exceptional employer, offering a supportive work environment for Warehouse Operatives in Woolsington, Newcastle Upon Tyne. With a strong focus on employee well-being, we provide complimentary meals, free life insurance, and a comprehensive pension scheme, alongside opportunities for in-house training and development. Our culture promotes teamwork and flexibility, ensuring that every team member can thrive while contributing to our commitment to quality and safety.
StudySmarter Expert Advice🤫
We think this is how you could land Absence & Time Administrator in Guildford
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at gategroup!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at gategroup.
We think you need these skills to ace Absence & Time Administrator in Guildford
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at gategroup. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to gategroup and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at gategroup. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to gategroup's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at gategroup
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with gategroup.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at gategroup will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact gategroup and how you would contribute to adapting HR strategies.
