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- Tasks: Plan and execute global conferences, ensuring seamless logistics and production.
- Company: Join Gartner, a leader in AI and global conference management.
- Benefits: Competitive pay, flexible work environment, and opportunities for personal growth.
- Other info: Dynamic team culture with a focus on innovation and collaboration.
- Why this job: Be part of exciting events that shape the future of business and technology.
- Qualifications: 3+ years in event management and strong communication skills required.
The predicted salary is between 40000 - 50000 £ per year.
The Sr. Conference Planner will support the delivery of Gartner’s must-attend global conference portfolio, in-person programs. This role is responsible for supporting the development, management and execution of various conference elements relating to logistics and production.
Primary Responsibilities
- Supporting the flawless delivery of Conferences while working as part of the global event operations team.
- Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
- Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing.
- Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
- Manage the shipment of all freight to onsite conferences.
- Book and arrange for the temporary staff to support the event and manage them onsite.
- Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
- Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
- Overall responsibility for event budgets for Client Experience activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
- Actively participate in the process of reviewing, enhancing and executing event features and programs, analysing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
- Follow standard operating procedures in line with the global standards.
- Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.
Qualifications
- Bachelor’s Degree, preferred
- 3+ Years Event Management experience
- Proven event operational skills including production schedules, budget management and event staffing.
- Proven experience in managing agency and vendor partners.
- Project management and/or end-to-end event management and delivery to senior level clients.
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative and strategic thinker with a strong attention to detail
- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to thrive in high pressure situations
- Client focused - superior customer service and relationship skills
- High sense of urgency and prioritization, and ability to multitask across global teams
- Strong executive presence and confident decision maker
- Willingness to travel approximately 20% to attend Gartner Conferences (domestically & internationally).
Sr. Conference Planner, Logistics (Fixed Term Contract) in Egham employer: Gartner
Contact Detail:
Gartner Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sr. Conference Planner, Logistics (Fixed Term Contract) in Egham
✨Tip Number 1
Network like a pro! Reach out to your connections in the event planning industry and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get involved in relevant events! Attend conferences, workshops, or webinars related to event planning. This not only boosts your knowledge but also helps you meet potential employers and showcase your passion for the field.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your past event planning successes. Include photos, testimonials, and any metrics that demonstrate your impact. This will make you stand out when you’re chatting with hiring managers.
✨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in joining our team. Make sure to tailor your application to reflect how your experience aligns with the role of Sr. Conference Planner.
We think you need these skills to ace Sr. Conference Planner, Logistics (Fixed Term Contract) in Egham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your event management experience. Use keywords from the job description to show we’re on the same page about what you bring to the table.
Showcase Your Skills: Don’t just list your skills; give examples of how you've used them in past roles. Whether it’s managing budgets or coordinating logistics, we want to see how you’ve made an impact in previous positions.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and focus on what makes you a great fit for the Sr. Conference Planner role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Gartner
✨Know Your Logistics Inside Out
Make sure you understand the key logistics elements of event planning. Brush up on your knowledge about venue management, F&B arrangements, and freight shipment processes. Being able to discuss these topics confidently will show that you're ready to hit the ground running.
✨Showcase Your Budget Management Skills
Prepare to talk about your experience with budget management. Have specific examples ready where you've successfully managed event budgets, negotiated costs, or forecasted expenses. This will demonstrate your financial acumen and ability to handle responsibilities related to conference budgets.
✨Highlight Your Team Collaboration Experience
Gartner values teamwork, so be ready to share examples of how you've collaborated with cross-functional teams in past roles. Discuss how you’ve built relationships with peers and agency partners to ensure seamless event delivery. This will illustrate your interpersonal skills and ability to work in a global team.
✨Prepare for High-Pressure Scenarios
Given the fast-paced nature of event planning, think of instances where you've thrived under pressure. Be prepared to discuss how you prioritised tasks, managed multiple projects, and adapted to changes. This will show that you can handle the demands of the role and deliver exceptional results.