Conference Manager, Resource Allocation and Travel Management

Overview

About the role: The primary focus of this role is to support the conference resource allocation and travel management process, using a data-driven approach for 45+ global Destination Conferences portfolio. This person will support the Resource & Travel team and will project manage the conference allocation (staffing) setback schedule, oversee the team inbox, support in tool & report maintenance, and document / create processes to streamline the allocation process. It is important for this individual to learn the roles & responsibilities across all functional teams, including global Conferences, HR, IT, Global Security, etc. The day-to-day responsibilities require experience and comfort working with Microsoft Excel. This self-starter should continually seek opportunities for improvement to help the organization evolve and scale effectively in a changing environment.

What you will do

• Support in the project management of the conference resource allocation process, keeping budget and travel guidelines in mind across 45+ conferences globally.

• Oversee inbox management, aligning responses and actions with the overall strategy for conference allocation planning; train new associates on inbox management and create / maintain inbox related processes and documentation.

• Create & oversee a setback schedule for each iteration of allocation & travel review planning (twice per year).

• Create & maintain documentation of all existing and future Resource & Travel team processes.

• Manage the resource gap tracking process, partnering with the Staffing team to ensure all gaps are documented and filled appropriately.

• Support in the build out and maintenance of all resource allocation tools on annual and bi-annual basis, ensuring tool creation timelines align with the setback schedule.

• Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.

• Assist in analysing conference allocation and utilization data with the ability to focus on team, region, and portfolio to identify trends and opportunities for future projections and resource requirements.

• Support in building documentation and presentations to be shared with senior leadership.

What you will need

• Bachelor’s degree preferred

• 5-7 years’ experience in Travel Planning, Resource / Headcount Planning, Project Management, Consulting or Administration.

• Strong data & analytics skills to support and monitor spreadsheets, dashboards, and reporting.

• Travel coordination and/or conference or event experience preferred.

• Exceptional collaboration skills with proven ability to build partnerships across lines of businesses.

• Excellent oral and written communication skills; demonstrated ability to speak/write clearly and persuasively.

• Ability to efficiently prioritize and plan work activities in a dynamic work environment.

• Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivering results.

• Fully competent in Microsoft Office, especially Excel and PowerPoint.

• Curious and inquisitive with exceptional problem-solving skills.

• Willingness to travel approximately 20-25% of the time (regionally and internationally)

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world. Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to more than 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients. Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it\\\’s productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring. Ready to grow your career with Gartner? Join us.

Gartner is an Equal Opportunity Employer. The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting Human Resources at +1 (203) 964-0096 or by emailing ApplicantAccommodations@gartner.com.

Job Requisition ID: 103711

Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy

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