At a Glance
- Tasks: Plan and execute global conferences, ensuring flawless logistics and production.
- Company: Join Gartner, a leader in global events with a collaborative team culture.
- Benefits: Competitive salary, travel opportunities, and professional growth.
- Other info: Dynamic role with opportunities to travel and build global connections.
- Why this job: Be part of exciting events that make a real impact on attendees worldwide.
- Qualifications: 3+ years in event management and strong communication skills required.
The predicted salary is between 40000 - 50000 £ per year.
The Sr. Conference Planner will support the delivery of Gartner’s must-attend global conference portfolio, in-person programs. This role is responsible for supporting the development, management and execution of various conference elements relating to logistics and production.
Responsibilities
- Supporting flawless delivery of conferences while working as part of the global event operations team.
- Plan, organize, and execute event logistics from initial stages of development, through on-site and conference wrap-up.
- Support the Conference Manager with venue management, including rooms, meeting facilities, F&B and housing.
- Communicate and collaborate across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
- Manage the shipment of all freight to on-site conferences.
- Book and arrange temporary staff to support the event and manage them on-site.
- Support the Conference Manager on conference budgets with direct responsibility for some line items, helping produce accurate monthly forecasts and manage expenses effectively.
- Lead and execute VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
- Overall responsibility for event budgets for Member Experience & Business Unit activities, including preparation, negotiations, accurate monthly forecasts.
- Alert management for risks and recommendations for corrective action.
- Actively participate in reviewing, enhancing and executing event features and programs, analysing attendee feedback to ensure we deliver exceptional, relevant event experiences.
- Follow standard operating procedures in line with global standards.
- Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.
Qualifications
- Bachelor’s Degree, preferred.
- 3+ Years Event Management experience.
- Proven event operational skills including production schedules, budget management and event staffing.
- Proven experience in managing agency and vendor partners.
- Project management and/or end-to-end event management and delivery to senior level clients.
- Strong interpersonal and relationship building skills, especially with senior level professionals, cross-functionally and with agency partners.
- Creative, innovative and strategic thinker with strong attention to detail.
- Strong financial management skills.
- Motivated team player with desire to learn and grow.
- Excellent written/oral communication and presentation skills.
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement.
- Ability to thrive in high-pressure situations.
- Client focused – superior customer service and relationship skills.
- High sense of urgency and prioritization, and ability to multitask across global teams.
- Strong executive presence and confident decision maker.
- Willingness to travel approximately 20% to attend Gartner conferences (domestically & internationally).
Senior Conference Planner, Logistics in Egham employer: Gartner, Inc.
Gartner is an exceptional employer that fosters a dynamic and inclusive work culture, where creativity and collaboration thrive. As a Senior Conference Planner, you will have the opportunity to work within a global event operations team, ensuring the delivery of first-class conferences while benefiting from professional growth opportunities and a commitment to employee development. With a focus on innovation and excellence, Gartner provides a supportive environment that values your contributions and encourages continuous improvement.
