At a Glance
- Tasks: Lead the planning and execution of exciting global conferences, both in-person and virtual.
- Company: Join Gartner, a leader in the conference industry with a vibrant culture.
- Benefits: Enjoy competitive pay, world-class benefits, and a flexible hybrid work environment.
- Other info: Great opportunities for growth and learning in a dynamic, fast-paced environment.
- Why this job: Make an impact by creating unforgettable experiences for attendees at top-tier conferences.
- Qualifications: Looking for creative thinkers with strong communication skills and a passion for events.
The predicted salary is between 30000 - 40000 £ per year.
The Planner role is a critical support role within the global content team. The conference planner has responsibility over content management and session delivery for global Gartner Conferences, including the development, management and execution of various conference elements relating to agenda management.
Responsibilities
- Lead operational delivery of all agenda elements across multiple B2B in‑person and virtual conferences, including agenda management, capacity management, digital event platform management, financial management and staff planning.
- Communicate and collaborate across conference teams to ensure seamless delivery of first‑class conferences.
- Partner with program and conference management to develop a client‑focused agenda, develop and roll out new processes for session management and agenda guidelines.
- Create and continuously manage the client‑facing website that displays all session information for attendees, adhering to agenda go‑live and session access deadlines.
- Continuously manage and QA the client‑facing mobile app that displays all session information for attendees.
- Analyze data to improve attendee engagement and predict attendee behavior to determine the best course of action on various conference elements.
- Create and maintain the conference master planner to ensure up‑to‑date session information and room allocation is available to all key stakeholders.
- Attend conferences as the onsite lead for in‑person and virtual agenda delivery, managing the conference session execution, conference staff and liaising with agency partners and vendors.
- Partner with the Content leadership team on projects by providing feedback and maximizing output to scale the business.
- Liaise with key conference partners and team members (internal and external) to ensure successful agenda execution, building and maintaining good relationships by establishing trust and a working partnership.
- Achieve operational excellence by executing global conferences on time, within budget and with great attention to detail.
- Ensure conference consistency through standardized and operational processes, project management and best practices during planning and onsite execution.
- Develop a comprehensive understanding of Gartner’s conference business, including the value proposition of each conference for attendees and exhibitors.
Internal Contacts
- Global Conferences Program
- Logistics
- Exhibitor Operations
- Branding
- Business Solutions Teams
External Contacts
- Third‑party suppliers and contractors
Qualifications
- Experience working in a corporate environment.
- Bachelor’s degree preferred.
- 1‑3 years of relevant experience; events experience is not essential.
- Strong interpersonal and relationship‑building skills, cross‑functionally and with agency partners.
- Creative, innovative and strategic thinker with strong attention to detail.
- Motivated team player with desire to learn and grow.
- Excellent written, oral communication and presentation skills.
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement.
- Excellent organizational skills and ability to work well under pressure, meet deadlines and thrive in high‑pressure situations.
- Willingness to travel approximately 20% of time across EMEA locations.
Benefits
Gartner offers world‑class benefits, highly competitive compensation and disproportionate rewards for top performers. In our hybrid work environment, we provide the flexibility and support for you to thrive by working virtually when it is productive and joining colleagues in a vibrant community that is purposeful, engaging and inspiring.
Equal Employment Opportunity Statement
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including those with disabilities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage. You may request reasonable accommodations by calling Human Resources at +1 (203) 964‑0096 or by sending an email to ApplicantAccommodations@gartner.com.
Planner, Conferences in Egham employer: Gartner, Inc.
Gartner is an exceptional employer that fosters a vibrant and inclusive work culture, offering world-class benefits and competitive compensation. As a Planner for Conferences, you will thrive in a dynamic environment that encourages professional growth and collaboration, while also enjoying the flexibility of a hybrid work model. With opportunities to engage in meaningful projects and develop your skills, Gartner is dedicated to supporting your career journey in the exciting field of global conferences.
StudySmarter Expert Advice🤫
We think this is how you could land Planner, Conferences in Egham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show up and shine! If you get the chance to attend conferences or industry meet-ups, make sure to be there. It’s a great way to showcase your skills and enthusiasm while meeting key players in the field.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to appear. Reach out directly to companies you admire, like Gartner, and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Keep your online presence sharp! Make sure your LinkedIn profile is up-to-date and reflects your skills and experiences relevant to the Planner role. Engage with content related to event planning to show your passion and knowledge.
We think you need these skills to ace Planner, Conferences in Egham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Planner role. Highlight your relevant experience in event management and any skills that align with the responsibilities mentioned in the job description. We want to see how you can bring value to our team!
Show Off Your Communication Skills:Since this role involves a lot of collaboration, it's crucial to demonstrate your excellent written and oral communication skills. Use clear and concise language in your application to show us you can communicate effectively, just like you would in the role.
Highlight Your Organisational Skills:We’re looking for someone who can thrive under pressure and manage multiple tasks. In your application, share examples of how you've successfully organised events or projects in the past. This will help us see your potential for operational excellence!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our vibrant community!
How to prepare for a job interview at Gartner, Inc.
✨Know Your Agenda Inside Out
Before the interview, make sure you’re familiar with the key responsibilities of the Planner role. Understand how agenda management works and be ready to discuss your ideas on improving session delivery and attendee engagement.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and external partners, practice articulating your thoughts clearly. Prepare examples of how you've successfully collaborated in the past, highlighting your interpersonal skills and ability to build relationships.
✨Demonstrate Your Organisational Prowess
Be ready to talk about your organisational skills and how you manage multiple tasks under pressure. Share specific instances where you’ve successfully juggled competing priorities, especially in a fast-paced environment like conferences.
✨Bring Data-Driven Insights
The job requires analysing data to enhance attendee experience. Prepare to discuss any relevant experience you have with data analysis or how you would approach using data to predict attendee behaviour and improve conference elements.
