Conference Manager, Creative Journey and Branding in Egham

As a key member of the Global Creative Journey and Branding team, you will lead the planning, development, and execution of onsite branding and attendee experiences across a portfolio of client‑facing global conferences and business unit events.

Responsibilities and Scope

• Lead the end‑to‑end creative journey for external conferences, overseeing branding, environmental design, attendee experiences, and digital touchpoints across Gartner’s global conference portfolio.
• Manage conference projects from concept through execution, ensuring seamless planning, coordination, and onsite or virtual delivery of branding and experience initiatives.
• Partner with internal stakeholders to understand business objectives and provide strategic guidance on event experience, branding and engagement opportunities.
• Project‑manage the planning, production and implementation of conference signage, structures, branding elements, furniture and experiential components in partnership with cross‑functional teams and vendors.
• Support the development and implementation of operational processes, project management frameworks and best practices to drive consistency, scalability and efficiency across the team.
• Mentor and support junior team members, fostering professional growth and strengthening project management capabilities.
• Cultivate strong relationships with external vendor partners to ensure delivery of high‑quality, innovative, brand‑aligned solutions that meet Gartner standards.
• Drive a culture of creativity, innovation and continuous improvement by identifying opportunities to enhance attendee experiences and optimize planning processes.
• Manage conference budgets with high degree of accuracy, including forecasting, cost management, contract negotiations, risk identification and resource allocation recommendations.
• Collaborate effectively across Conference Center of Excellence teams to ensure integrated planning and execution of business unit experiences that support the broader conference strategy.

Expected Results

• Consistent delivery of exceptional attendee, client and prospect experiences across Gartner conferences and events.
• Successful execution of conference branding and experiential initiatives that align with Gartner standards and business objectives.
• High levels of stakeholder satisfaction through proactive partnership, strategic consultation and effective communication.
• Strong financial stewardship demonstrated through accurate forecasting, budget management and cost optimization.
• Effective utilization of project management methodologies, standardized processes and operational best practices to drive efficiency and consistency.
• Meaningful contributions to team development through mentorship, knowledge sharing and support of junior team members.
• Innovative solutions and continuous improvement initiatives that enhance conference experiences and operational effectiveness.
• Strong vendor partnerships that deliver quality, creativity, reliability and value.
• Demonstrated ownership, accountability and initiative in managing projects from inception through successful completion.
• Professional presence and credibility as a representative of Gartner Conferences across the broader Gartner organization.

Qualifications and Requirements

• Bachelor’s degree preferred.
• 5+ years experience in Event Management, Branding and/or Experiential & Event Marketing.
• Proven creative and operational management responsibility and management of teams.
• Proven event operational and project management skills.
• Ability to manage multiple tasks simultaneously and prioritize workload.
• Management of multiple agency and vendor partners.
• Effective people management skills and leadership.
• Experience in creation of event spaces/environments/floor plans.
• Proven and exceptional project management skills, effective management of time and prioritization.
• Creative, innovative, strategic.
• Strong financial management skills.
• Client focused, solution oriented and collaborative.
• High sense of urgency, decisiveness, attention to detail and confidentiality.
• Fully competent in Microsoft Office and Google Suite, especially PowerPoint, Excel and similar in G‑Suite.
• Strong oral and written communication skills.
• Willingness to travel approximately 30% of time across EMEA locations.