Project Controls Manager

G&T are currently seeking a forward-thinking Project Controls Manager to support our expanding corporate occupier Project Management Office (PMO) Team. This will be a diverse position offering opportunities to work with commercial occupier clients across differing sectors and regions. Reporting to the PMO Partner, the Project Controls Manager is responsible for maintaining efficient document control systems within the PMO function, tracking revisions and facilitating document retrieval for internal and external stakeholders. The successful candidate will be required to support regular and ad-hoc reporting as required by the Project Director(s) to facilitate world class service delivery throughout project lifecycle(s). The Project Controls Manager will also work as part of a team with assigned clients, monitoring individual project activities performed by the Project Managers, which feed into the client’s overall Programme or Portfolio works. The successful candidate will have the opportunity to be involved with all areas of Projects Controls and Programme Management, including reporting, cost management, risk and change, as well as exposure to meetings with project teams and senior members of consultant and client teams.

Key Responsibilities

• Project Strategy: Under the direction of the PMO Lead, set the project brief, strategic schedule and procurement strategy. Track and report project progress against project brief. Track design and schedule changes, supporting the Project Manager to actively mitigate associated risks.
• Stakeholder Management: With support of the PMO Lead, undertake regular project progress meetings with the Project Manager. Participate in client stakeholder meetings as required. These will be led by the PMO Lead.
• Document Controls and Quality Assurance: Implement standard document folder structures and templates for use across all workstreams. Maintain confidentiality of all project information. Assist the PMO Lead during project audits as needed. Process and control all project document types on a day-to-day basis. Check information is accurate, meets quality standards and received in a timely manner. File all electronic documents in accordance with the established document storage procedures. Adhere to the PMO’s document lifecycle procedures, processes and as required by the PMO Lead. Assist in implementing new and improving existing document management systems and processes. Communicate changes to document control procedures or other relevant information to the project/workstream teams, as agreed with the PMO Lead.
• Data Management and Reporting: Liaise with and distribute project-related information with the project team(s) and external parties as required. Using information supplied by the project team, produce regular project reports as required by the Project Director(s).
• Training and Vendor Performance Monitoring: Support the PMO Lead to deliver training to project teams and individuals in project documentation processes and reporting protocols, including quality standards and systems training as required. With inputs from the Project Manager, monitor vendor performance against project brief and contract obligations.
• Procurement and Contract Management: Assist Project Managers in vendor selection process and appointments. Track vendor appointment progress. Collate and store vendor appointment documentation. Manage project invoice processes.
• General: Perform administrative tasks as required by the PMO Lead.

Experience and Skills Required

• Degree educated (e.g. BA, BSc or equivalent experience)
• Experience working in the construction industry, with an understanding of commercial fit-out project lifecycles preferred
• Strong written and oral communication skills; able to liaise with stakeholders on all levels, lead workshops and present to project teams
• Proficient in Microsoft Office suite
• Experience in developing and updating schedules, project change logs and risk registers
• Able to plan and structure reports and presentations to convey information in a clear and concise manner
• Detail-focused and well organised
• Time-oriented approach to handling workload and queries
• Ability to proactively manage processes
• Ability to build successful working relationships in virtual environments
• Ability to deliver high quality work in challenging timeframes
• Experience in the following platforms is also beneficial: Microsoft Project, Asta Powerproject, PowerBI, Autodesk Construction Cloud, Aconex

General Information

This role is 100% office-based with time split between Gardiner & Theobald’s London office and a client’s London office (zone 1-3).

Team Environment

The successful candidate will be joining our corporate occupier Programme Management Office (PMO) team. Led by one of G&T’s partners and a board member, the team are from diverse backgrounds and experiences and as well as being hard working, they enjoy business networking and taking part in G&T events. With a commitment to continuous improvement and lifelong learning, G&T enables all team members to achieve their goals, both professionally and personally.