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- Tasks: Monitor patient pathways and ensure timely follow-up actions for safety.
- Company: Join a dedicated NHS team focused on patient care.
- Benefits: Gain valuable experience in a supportive environment with potential for growth.
- Why this job: Make a real difference in patient safety and service quality.
- Qualifications: Previous admin experience, strong attention to detail, and excellent communication skills.
- Other info: Temporary role until March, perfect for gaining NHS experience.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a proactive and organised Fail‑Safe Officer (Band 3) to join an NHS team. This important administrative role ensures that essential patient pathways—particularly those involving clinical results, referrals, screening, and diagnostics—are monitored, completed, and tracked safely. As a Fail‑Safe Officer, you will play a key part in maintaining patient safety by identifying delays, escalating concerns, and ensuring that all follow‑up actions are completed within required timeframes.
Key Responsibilities
- Monitor and track clinical pathways, results, referrals, screening outcomes, and follow‑up actions.
- Identify potential delays or risks and escalate appropriately to clinical and administrative teams.
- Ensure that patients requiring review or repeat testing are contacted and actioned according to local and national policies.
- Maintain accurate records using Trust systems (e.g., EPR, tracking tools, failsafe databases).
- Communicate effectively with internal teams, clinical staff, and external partners to resolve issues promptly.
- Produce reports, data summaries, and audits to support compliance and service improvement.
- Support the wider administrative team with high‑quality clerical duties as needed.
About You
The ideal candidate will have:
- Previous administrative experience, ideally within the NHS or a similar environment.
- Strong attention to detail and the ability to follow processes accurately.
- Excellent communication and organisational skills.
- Confidence in using IT systems and learning new digital tools.
- The ability to work independently, manage competing priorities, and meet deadlines.
- A commitment to patient safety and improving service quality.
This is a temporary role until the end of March initially.
Administration Officer in Lincoln employer: gap personnel
Contact Detail:
gap personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer in Lincoln
✨Tip Number 1
Network like a pro! Reach out to current or former NHS employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role like the Fail-Safe Officer.
✨Tip Number 2
Prepare for your interview by practising common questions related to patient safety and administrative processes. We recommend using the STAR method to structure your answers—it's a game changer!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed competing priorities in past roles. This will demonstrate your ability to handle the demands of the Fail-Safe Officer position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Administration Officer in Lincoln
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience, especially if it's within the NHS. We want to see how your skills match the role of a Fail-Safe Officer, so don’t be shy about showcasing your attention to detail and organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about patient safety and how your background makes you a great fit for this role. We love seeing genuine enthusiasm, so let your personality come through!
Showcase Your IT Skills: Since the role involves using various Trust systems, make sure to mention any relevant IT skills or experience with digital tools. We appreciate candidates who are confident in tech, so highlight any software you’ve used that relates to tracking or monitoring.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at gap personnel
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of a Fail-Safe Officer. Familiarise yourself with patient pathways, clinical results, and the importance of tracking and monitoring. This will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Attention to Detail
Since this role requires strong attention to detail, prepare examples from your past experience where you successfully managed complex information or identified potential issues. Highlight how your meticulous nature has contributed to patient safety or improved processes.
✨Brush Up on Communication Skills
Effective communication is key in this position. Think of instances where you’ve had to liaise with different teams or resolve conflicts. Be ready to discuss how you ensure clear communication, especially when it comes to escalating concerns or following up on actions.
✨Demonstrate Your IT Savvy
As the role involves using various IT systems, be prepared to discuss your experience with digital tools and databases. If you’ve worked with EPR or similar systems, mention that! Showing your confidence in learning new technologies will set you apart.
