At a Glance
- Tasks: Coordinate workshop bookings, support engineers, and manage administration processes.
- Company: Dynamic commercial vehicle and engineering operation in Exeter.
- Benefits: Salary up to £45,000, stable position, and supportive work environment.
- Other info: Opportunity for growth in a varied role with real responsibility.
- Why this job: Make a real impact on business operations while developing your organisational skills.
- Qualifications: Strong admin skills, attention to detail, and confident communication.
We're looking for an organised, proactive, and highly dependable Business Administrator to become the operational hub of a busy commercial vehicle and engineering operation. This is a varied role where you'll coordinate workshop bookings, support engineers, order parts, liaise with suppliers, manage administration processes and help ensure the business runs efficiently day to day.
The successful candidate will be confident managing multiple priorities, communicating with customers and suppliers, and taking ownership of tasks from start to finish.
Key Responsibilities- Managing workshop bookings and scheduling
- Coordinating servicing, inspections, repairs and maintenance work
- Ordering vehicle parts and liaising with suppliers
- Processing supplier invoices and supporting financial administration using Xero
- Maintaining accurate records, job information and business systems
- Communicating with customers regarding bookings and work progress
- Supporting operational and workshop teams with day-to-day administration
- Helping improve systems and processes across the business
- Strong administration and organisational skills
- Excellent attention to detail
- Confident communicator with customers, suppliers and colleagues
- Able to prioritise workload in a busy environment
- Good IT skills and confidence learning new systems
- Reliable, proactive and solutions-focused
- Commercial vehicles, transport, fleet, engineering, plant or automotive sectors
- Workshop, depot or service administration
- Parts ordering and supplier management
- Xero accounting software
- Salary up to £45,000 depending on experience
- Stable, long-term position
- Varied role with real responsibility
- Supportive and professional working environment
- Opportunity to make a genuine impact on business operations
If you enjoy bringing structure, organisation and efficiency to a busy operation and take pride in getting things right, we'd love to hear from you.
Operations Administrator in Exeter employer: gap personnel
Join a dynamic team in Exeter as an Operations Administrator, where your organisational skills will be valued in a supportive and professional environment. With a competitive salary of up to £45,000 and the opportunity to make a genuine impact on business operations, this role offers a stable, long-term position with real responsibility and the chance for personal growth within the commercial vehicle and engineering sector.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator in Exeter
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their operations and think about how your skills can help them run efficiently. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! Whether it's talking to customers or suppliers, being clear and confident is key. Role-play common scenarios with a friend to boost your confidence before the big day.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Operations Administrator in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations Administrator role. Highlight your organisational skills and any relevant experience in administration or the automotive sector to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple priorities or improved processes in previous jobs.
Show Off Your Communication Skills:Since you'll be liaising with customers and suppliers, it's important to demonstrate your communication skills in your application. Use clear and concise language, and don’t hesitate to showcase any relevant experiences where you’ve successfully communicated in a busy environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at gap personnel
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities like managing workshop bookings and liaising with suppliers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong administration and organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things organised and efficient, as this will resonate well with the interviewers.
✨Communicate Confidently
As a confident communicator, practice articulating your thoughts clearly. You’ll need to interact with customers and suppliers, so think of scenarios where you’ve effectively communicated in a busy environment. This will highlight your ability to manage relationships and keep operations running smoothly.
✨Familiarise Yourself with Xero
If you have experience with Xero or similar accounting software, be prepared to discuss it. If not, take some time to learn the basics. Showing that you're proactive about learning new systems can set you apart and demonstrate your solutions-focused mindset.
