At a Glance
- Tasks: Coordinate workshop bookings, support engineers, and manage administration processes.
- Company: Dynamic commercial vehicle and engineering operation in Exeter.
- Benefits: Salary up to £45,000, stable position, and supportive work environment.
- Other info: Opportunity for growth in a varied role with real responsibility.
- Why this job: Make a real impact on business operations while developing your skills.
- Qualifications: Strong admin skills, attention to detail, and confident communication.
The predicted salary is between 45000 - 45000 £ per year.
We're looking for an organised, proactive, and highly dependable Business Administrator to become the operational hub of a busy commercial vehicle and engineering operation. This is a varied role where you'll coordinate workshop bookings, support engineers, order parts, liaise with suppliers, manage administration processes and help ensure the business runs efficiently day to day.
The successful candidate will be confident managing multiple priorities, communicating with customers and suppliers, and taking ownership of tasks from start to finish.
Key Responsibilities- Managing workshop bookings and scheduling
- Coordinating servicing, inspections, repairs and maintenance work
- Ordering vehicle parts and liaising with suppliers
- Processing supplier invoices and supporting financial administration using Xero
- Maintaining accurate records, job information and business systems
- Communicating with customers regarding bookings and work progress
- Supporting operational and workshop teams with day-to-day administration
- Helping improve systems and processes across the business
- Strong administration and organisational skills
- Excellent attention to detail
- Confident communicator with customers, suppliers and colleagues
- Able to prioritise workload in a busy environment
- Good IT skills and confidence learning new systems
- Reliable, proactive and solutions-focused
- Commercial vehicles, transport, fleet, engineering, plant or automotive sectors
- Workshop, depot or service administration
- Parts ordering and supplier management
- Xero accounting software
- Salary up to £45,000 depending on experience
- Stable, long-term position
- Varied role with real responsibility
- Supportive and professional working environment
- Opportunity to make a genuine impact on business operations
If you enjoy bringing structure, organisation and efficiency to a busy operation and take pride in getting things right, we'd love to hear from you.
Operations Administrator in Exeter employer: Gap Personnel - Exeter
Join a dynamic team in Exeter as an Operations Administrator, where you'll play a crucial role in ensuring the smooth running of our commercial vehicle and engineering operations. We pride ourselves on fostering a supportive work culture that values employee growth and offers a stable, long-term position with opportunities to make a genuine impact. With a competitive salary and a varied role that comes with real responsibility, this is an excellent opportunity for those looking to thrive in a proactive and organised environment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator in Exeter
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they run their business. This will help you tailor your answers and show that you're genuinely interested in becoming part of their team.
✨Tip Number 3
Practice your communication skills! As an Operations Administrator, you'll need to liaise with customers and suppliers. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are excited about joining us. Plus, it gives you a chance to showcase your enthusiasm for the role right from the start.
We think you need these skills to ace Operations Administrator in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your strong administration and organisational skills, as well as any relevant experience in the commercial vehicle or engineering sectors.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and explain why you're the perfect fit for the Operations Administrator role. Mention specific examples of how you've managed multiple priorities and improved processes in previous roles.
Show Off Your IT Skills:Since good IT skills are essential for this role, don’t forget to mention your proficiency with software like Xero or any other relevant systems. If you’ve learned new systems quickly in the past, share that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Gap Personnel - Exeter
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Operations Administrator role. Familiarise yourself with workshop bookings, parts ordering, and financial administration using Xero. This will show that you're genuinely interested and prepared.
✨Show Off Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple priorities in previous roles. Think about times when you coordinated tasks or improved processes. This will demonstrate your ability to thrive in a busy environment.
✨Communicate Confidently
Practice your communication skills! You’ll need to liaise with customers and suppliers, so be prepared to explain how you’ve successfully handled similar situations before. Clear and confident communication can set you apart from other candidates.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s operations or their use of technology like Xero. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.
