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- Tasks: Manage workshop admin, stock control, and liaise with suppliers and customers.
- Company: Join GAP, the UK's leading equipment hire provider with a family-run ethos.
- Benefits: Enjoy generous holidays, health support, and real career growth opportunities.
- Other info: Work with top-notch tools and enjoy a supportive work environment.
- Why this job: Be part of a dynamic team making a difference in construction and events.
- Qualifications: Experience in high-volume admin roles and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Based in a fast-paced depot, the Depot Administrator effectively and efficiently controls all workshop administration including purchasing, updating records and stock control to ensure we consistently provide a high-quality service to our customers. As a Depot Administrator you will be working closely with the Workshop Foreman and Hiredesk Team to co-ordinate routine maintenance schedules, recording all on/off hires and effective stock control of spares and fuels. You will also liaise with suppliers for the best possible price and service, whilst contacting customers regarding repairs and maintenance schedules.
What We're Looking for:
- Previous experience in a high-volume administration role, preferably gained within the hire/construction industry
- Experience maintaining accurate records and using Smart Office is highly desirable
- Experience managing supplier relationships and negotiating price renewals
- A customer-focussed approach to work and delivering gold-standard service
- Ability to work effectively under pressure and maintaining strong attention to detail
- Exceptional organisational skills with the ability to prioritise workload effectively
As a Depot Administrator, you'll be joining an industry leader that's growing and genuinely committed to your success. At GAP, we're proud to be the UK’s leading equipment hire provider-supporting projects big and small across construction, infrastructure, events, and more. With nearly 200 locations nationwide and a wide range of specialist divisions, we offer exciting opportunities in everything from Plant and Tools to Lifting, Survey, Environmental, and Event Services. As a family-run business with over 50 years of experience, we believe in doing things the right way. That means:
- More investment in our equipment than anyone else in the industry, so you work with the best tools in the game
- Remaining fully independent, which lets us make agile, long-term decisions that support your success
- Offering real career growth, training, and development from day one
- Support that values you - from generous holidays to Life Assurance and Health & Wellness Support
Whether you're hands‑on or customer-focused, there's a place for you at GAP where your work makes a difference. If you're up for the challenge and want to feel valued at work, then we'd love to hear from you! Ready to get started? Upload your CV and complete our short application-we'll take it from there. We're proud to be an Equal Opportunities employer and embrace the unique contributions each individual brings.
Depot Administrator employer: GAP Group
Contact Detail:
GAP Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Depot Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at GAP or similar companies. A friendly chat can open doors and give you insider info on what they’re really looking for.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research GAP’s values and recent projects. Show them you’re not just another candidate but someone who genuinely cares about their mission and can contribute to their success.
✨Tip Number 3
Practice makes perfect! Get a mate to do a mock interview with you. Focus on how you can highlight your previous experience in high-volume admin roles and your knack for maintaining accurate records under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at GAP and ready to take on the challenge!
We think you need these skills to ace Depot Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous admin roles, especially if they were in high-volume environments like hire or construction. We want to see how you can bring your unique flair to our team!
Showcase Your Organisational Skills: As a Depot Administrator, you'll need to juggle multiple tasks. Use your application to demonstrate your exceptional organisational skills. Share examples of how you've prioritised workloads and maintained attention to detail in past roles. We love a good story!
Highlight Customer Focus: We’re all about delivering gold-standard service, so make sure to emphasise your customer-focussed approach. Include any experiences where you’ve gone above and beyond for customers, as this will resonate with us and show you’re a great fit for the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do and how you can be part of our family-run business.
How to prepare for a job interview at GAP Group
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of workshop administration and stock control. Familiarise yourself with Smart Office if you can, as it’s highly desirable for this role. Being able to discuss your previous experience in high-volume admin roles will show that you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
As a Depot Administrator, you'll need exceptional organisational skills. Prepare examples of how you've effectively prioritised workloads in past roles. Think about specific situations where you managed multiple tasks under pressure and how you maintained attention to detail while doing so.
✨Demonstrate Customer Focus
This role is all about delivering gold-standard service. Be ready to share examples of how you've gone above and beyond for customers in previous positions. Highlight any experiences where you liaised with suppliers or customers regarding repairs and maintenance schedules, showcasing your customer-focussed approach.
✨Prepare for Negotiation Scenarios
Since managing supplier relationships and negotiating prices is key, think about times when you've successfully negotiated terms or prices in the past. Be prepared to discuss your strategies and how you achieved the best possible outcomes, as this will demonstrate your ability to handle one of the core responsibilities of the role.