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- Tasks: Review and manage client contracts while supporting supplier coordination.
- Company: Join Ganymede, a leading workforce solutions provider in infrastructure and engineering.
- Benefits: Flexible part-time hours with opportunities for career development.
- Why this job: Gain valuable experience in contracts and compliance within a dynamic team.
- Qualifications: Strong attention to detail and organisational skills required.
- Other info: Perfect for proactive individuals looking to grow in a supportive environment.
The predicted salary is between 30000 - 40000 £ per year.
Ganymede are a specialist recruitment and workforce solutions provider operating across infrastructure, transportation, engineering, and energy sectors. We pride ourselves on delivering high-quality services to our clients while maintaining robust compliance and operational standards.
We are looking for an organised and detail-oriented individual to join our Compliance team as a Contracts & Supplier Coordinator, working 20 hours per week across 5 days. This role has a strong focus on reviewing and managing client contracts and terms of business, ensuring they are clear, accurate, and aligned with company requirements. Alongside this, you will play an important role in supporting supplier coordination and maintaining effective supplier processes across the business.
You’ll help the business understand its contractual obligations, spot potential risks, and ensure both contract and supplier documentation is accurate and up to date.
The Role and About You
Reporting to the Head of Compliance and Assurance, you’ll play a key role in reviewing and coordinating client contracts and terms of business, alongside supporting key supplier management processes. This role helps ensure the business meets its contractual obligations and maintains clear, accurate documentation across both client and supplier relationships.
You will be responsible for:
- Reviewing contract terms, identifying potential risks or inconsistencies, and supporting amendments where required, ensuring all contractual requirements are clearly understood, recorded, and communicated internally.
- Reviewing client contracts and terms of business, ensuring alignment with company requirements and identifying any non-standard terms, risks, or inconsistencies.
- Supporting the coordination of client contracts and framework agreements, ensuring accurate documentation and version control.
- Drafting contract variations and amendments, and ensuring contractual requirements are clearly recorded and communicated internally.
- Supporting contract lifecycle activities, including renewals, updates and ongoing tracking.
- Managing aspects of Supplier Management, including reviewing requests for the Preferred Supplier List (PSL) and maintaining supplier documentation.
- Supporting the wider supplier coordination process, ensuring supplier records are accurate, complete, and compliant.
- Managing the central compliance mailbox, ensuring queries are logged, tracked and responded to appropriately.
- Supporting the Compliance team with internal audit preparation and documentation checks.
- Providing company information to clients when required.
- Assisting the Bid Coordinator with bid-related tasks when needed.
- Supporting wider administrative and compliance activities across the team.
About you:
- Solid administrative experience, with exposure to contract review, terms of business, or supplier coordination.
- Experience in reviewing or supporting contract processes, with the ability to understand and interpret written agreements.
- Strong attention to detail and accuracy, with the ability to identify errors, inconsistencies, or missing information.
- Strong organisational skills and the ability to manage multiple priorities effectively.
- Confident communicator with the ability to build strong relationships internally and externally.
- Proactive with a positive, problem-solving approach.
- Experience within a recruitment, staffing, or workforce solutions environment would be beneficial, particularly where exposure to client terms, frameworks, or compliance processes has been gained.
Why Ganymede?
Ganymede Solutions is part of RTC Group PLC, a long-established workforce solutions group. This gives the business the backing of a publicly listed organisation while allowing our teams to operate with the flexibility of a specialist consultancy.
Next Steps
If you’re an organised and proactive professional looking to develop your career in a contract-focused compliance and supplier coordination role, we’d love to hear from you. Apply today and let’s start the conversation.
Contract Administrator employer: Ganymede
Contact Detail:
Ganymede Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your answers to show how your skills align with their needs, especially in contract management and compliance. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your attention to detail and organisational skills, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Ganymede.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with contracts and supplier coordination. We want to see how your skills align with the role, so don’t be shy about showcasing relevant examples!
Show Off Your Attention to Detail: Since this role is all about accuracy and clarity in contracts, it’s crucial to demonstrate your attention to detail. Use specific examples from your past work where you’ve caught errors or improved processes.
Be Proactive in Your Communication: We love a confident communicator! In your application, mention how you've built strong relationships in previous roles. This will show us that you can effectively manage internal and external communications.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about Ganymede and what we stand for.
How to prepare for a job interview at Ganymede
✨Know Your Contracts
Before the interview, brush up on your knowledge of contract terms and compliance processes. Familiarise yourself with common contractual obligations and potential risks. This will help you demonstrate your understanding of the role and show that you're ready to tackle the responsibilities head-on.
✨Showcase Your Organisational Skills
As a Contracts & Supplier Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple priorities or maintained accurate documentation. This will highlight your ability to handle the demands of the role effectively.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with clients and suppliers, being able to communicate complex information in an understandable way is crucial. Consider doing mock interviews with a friend to refine your communication skills.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's compliance processes and how they manage supplier relationships. This shows your genuine interest in the role and helps you assess if the company aligns with your career goals. Plus, it gives you a chance to engage with the interviewers on a deeper level.