Administrator in Saxmundham

Location: Suffolk

Hours: Full Time | Monday to Friday | 08:00 – 17:00 (42.5 hours per week)

Salary: £12.60 - 13.80 + Holiday Pay

We are currently recruiting for two Receptionist / Administrator positions to support the delivery of one of the UK's most significant infrastructure projects near Sizewell C. These are office-based roles and provide an excellent opportunity to join a major infrastructure project, supporting site teams, visitors, contractors and stakeholders through the delivery of a professional and efficient reception and administration service.

The Role

As a Receptionist / Administrator, you will act as the first point of contact for visitors, employees and contractors, ensuring a professional and welcoming experience at all times. Working closely with the wider project team, you will provide essential administrative support and help maintain the smooth day-to-day operation of the site office environment. These positions are being recruited on an urgent basis to allow sufficient training and onboarding before the successful candidates transition fully into the role.

Key Responsibilities

• Deliver a professional and efficient reception service to all visitors and stakeholders
• Manage visitor sign-in procedures and induction booking processes
• Support onboarding activities, including assisting with biometric systems and induction platforms
• Maintain signing-in registers, reception records and internal contact lists
• Manage deliveries and collections arriving at site
• Monitor and replenish office supplies, refreshments, stationery and lanyards
• Communicate travel and site updates to staff when required
• Ensure reception and communal areas remain organised, professional and welcoming
• Assist with meeting room and hot desk bookings
• Provide administrative support to the Office Manager and wider project team
• Provide cover and support for other reception staff when required

Key Requirements

• Previous experience in a Receptionist, Administrator, Front of House or customer-facing role
• Strong communication and interpersonal skills
• Professional, friendly and approachable manner
• Good organisational skills and attention to detail
• Ability to manage multiple tasks in a busy office environment
• Proficient in Microsoft Office applications including Outlook, Word and Excel
• Flexible and adaptable approach to work
• Ability to work effectively with a wide range of stakeholders

Desirable

• Experience working within construction, infrastructure, engineering or project environments
• Previous experience supporting site-based teams
• Experience with onboarding, induction or access management processes

How to Apply

If you are ready to take on an exciting challenge as a Receptionist / Administrator, please send your CV to or contact Jordan Lee on (phone number removed) for further details.

Ganymede Solutions is committed to fostering a diverse and inclusive workplace. We look forward to hearing from candidates who will contribute to our success. By applying, you accept the terms of our Privacy Notice, available on our website. Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.