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- Tasks: Manage invoices and support finance functions in a dynamic rail and civil engineering environment.
- Company: Join a stable Tier 1 contractor with a strong culture of development and employee retention.
- Benefits: Enjoy a competitive salary, pension, training opportunities, and long-term career progression.
- Why this job: Be the go-to person for cost queries and make a real impact on project success.
- Qualifications: Experience in cost administration and strong Excel skills are essential.
- Other info: Hybrid working available with opportunities to travel between regional offices.
Is this the role you are looking for? If so, read on for more details, and make sure to apply today.
Salary: £30,000 – £34,000 (DOE & travel flexibility)
Location: Manchester, Preston, Derby or Nottingham
Working Pattern: Hybrid – office & home working
Sector: Rail & Civil Engineering (Tier 1 Contractor)
About the Company
Our client is a Tier 1 contractor to Network Rail, delivering a wide range of rail and civil engineering works across the UK. The business provides multi-disciplinary services including civil engineering, infrastructure maintenance and reactive works, operating across multiple live frameworks. The company has grown significantly over recent years while maintaining excellent staff retention and a strong culture of long-term development.
About the Role
The Cost Clerk / Cost Administrator will support the commercial and finance functions by owning the administration and processing of supplier and subcontractor invoices. This is a highly structured, detail-focused role where accuracy and organisation are key. The successful candidate will act as the central point of contact for cost and invoice queries, ensuring all supplier invoices are correctly aligned to purchase orders, cost codes and certification dates within the cost management system.
This role is ideal for someone who enjoys working with processes, data and spreadsheets, and who takes pride in keeping systems accurate and up to date.
Key Responsibilities
- Manage a central shared inbox receiving invoices from subcontractors and ad-hoc suppliers
- Accurately log, check and process invoices within the cost management system
- Ensure invoices are correctly matched to purchase orders (POs) and cost codes
- Validate invoices against certification dates and contractual requirements
- Place invoices on hold where required and resolve discrepancies
- Act as the first point of contact for supplier, commercial and internal cost queries
- Liaise with project teams, commercial staff and finance to resolve invoice issues
- Maintain clear audit trails and supporting documentation
- Support month-end processes and reporting where required
- Ensure all cost administration processes are followed consistently and accurately
Requirements
Essential:
- Previous experience in a Cost Clerk, Cost Administrator, Accounts Assistant or similar administrative role
- Experience processing invoices and supporting payment processes
- Strong Excel skills and confidence working with spreadsheets and data
- Highly organised with excellent attention to detail
- Confident managing a busy shared inbox and prioritising workloads
Desirable:
- Experience within construction, civil engineering or rail environments
- Familiarity with cost management or finance systems
- Willingness to travel between regional offices when required
Location & Working Pattern
Role can be based from Manchester, Preston, Derby or Nottingham. Hybrid working available.
Lower end of salary band (£30k-£32k) applies to candidates based primarily in one office (Derby or Nottingham) with 3 days in the office / 2 days from home. Upper salary band (£32k-£34k+) applies to candidates willing to travel between regional offices (Manchester, Preston, Derby and Nottingham) during working hours.
Standard hours: Monday to Friday, 8:30am – 5:00pm
Package & Benefits
- £30,000 – £34,000 basic salary
- Company pension and employee benefits
- Training and development opportunities
- Long-term career progression within a stable and growing Tier 1 contractor
Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
Cost Clerk/Commercial Administrator in Derby employer: Ganymede Solutions
Contact Detail:
Ganymede Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Cost Clerk/Commercial Administrator in Derby
✨Tip Number 1
Network like a pro! Reach out to people in the rail and civil engineering sectors on LinkedIn. Join relevant groups, engage in discussions, and don’t be shy to ask for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research common questions for Cost Clerk roles and practice your answers. Make sure you can talk about your experience with invoices and Excel confidently. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your skills! Bring along examples of your work or create a portfolio that highlights your attention to detail and organisational skills. This will help you stand out from the crowd and show potential employers what you can bring to the table.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Cost Clerk/Commercial Administrator in Derby
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Cost Clerk role. Highlight your experience with invoices, data management, and any relevant skills that match the job description. We want to see how you fit into our world!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share your passion for detail-oriented work and how you can contribute to our team at StudySmarter.
Show Off Your Excel Skills: Since strong Excel skills are essential, don’t forget to mention any specific projects or tasks where you've used spreadsheets effectively. We love seeing how you’ve tackled data in the past!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at Ganymede Solutions
✨Know Your Numbers
As a Cost Clerk, you'll be dealing with invoices and data all day. Brush up on your Excel skills before the interview. Be ready to discuss how you've used spreadsheets in previous roles to manage costs or track invoices.
✨Understand the Industry
Familiarise yourself with the rail and civil engineering sectors. Research the company’s recent projects and their role as a Tier 1 contractor. This will show your genuine interest and help you connect your experience to their needs.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like resolving invoice discrepancies or managing a busy inbox. Think of examples from your past work where you demonstrated problem-solving and attention to detail.
✨Show Your Organisational Skills
Since this role requires excellent organisation, be prepared to discuss your methods for keeping track of multiple tasks. You might want to share how you prioritise workloads and maintain accuracy in your work.
