At a Glance
- Tasks: Manage image workflow and support studio operations in a creative environment.
- Company: Join Gannon Studios, a trusted name in headshots for professionals and performers.
- Benefits: Competitive salary, vibrant studio atmosphere, and real responsibility from day one.
- Other info: Opportunity for career growth in a friendly, supportive team.
- Why this job: Be at the heart of a growing studio and make a difference every day.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 25000 - 28000 € per year.
About Gannon Studios / Lumosia
We are Sean and Helen, the team behind two of London's most trusted headshot brands. Gannon Studios serves the corporate world, working with City professionals, financial institutions and businesses across the UK with over 1,000 five-star Google reviews to our name. Lumosia serves the performing arts community, helping actors at every level present themselves at their very best. Both brands share a purpose-built studio in the heart of the City of London, minutes from Bank Station, and the same commitment to making every single person in front of our camera look and feel fantastic. We are a small, friendly and ambitious team and we are looking for a talented administrator to join us in a broad, hands-on role that sits at the heart of our day-to-day operation.
The Role
This is a varied and genuinely important role within a busy creative studio. You will be responsible for managing the full image workflow from raw files through to client delivery, as well as supporting a wide range of administrative and outreach tasks. No two days will be quite the same.
Key Responsibilities
- Image Workflow and Post-Production
- Managing the full image workflow from raw files through to final client delivery
- Culling, organising and exporting images from Capture One
- Setting up and managing client galleries via Pixieset
- Coordinating client image selections and communicating turnaround timelines
- Editing the final images ready to send to client
- Maintaining a clean and organised file management system
- Quality checking all deliverables before client delivery
- Administration and Client Communications
- Managing day to day studio communications including emails and enquiries
- Supporting the booking and scheduling process for studio and onsite shoots
- Maintaining and updating client contact databases
- Assisting with outreach campaigns to prospective clients across target sectors
- Preparing quotes, proposals and follow up correspondence
- General office administration including filing, invoicing support and supplier liaison
- Marketing and Outreach Support
- Researching and compiling contact lists from target sectors and locations
- Assisting with targeted email outreach campaigns to prospective corporate clients
- Supporting social media scheduling and content coordination where required
Skills and Experience
Essential
- Strong organisational skills with excellent attention to detail
- Confident written communicator with a professional and warm tone
- Comfortable managing multiple tasks and priorities simultaneously
- Proficient in Microsoft Office including Word, Excel and Outlook
- Ideally experienced with using Apple Mac as a main computer
- A proactive, self-motivated attitude with a willingness to get stuck in
- Some previous experience in an administrative, studio or creative role
Desirable
- Experience with image management or photography workflow software
- Familiarity with CRM systems or client database management
- An interest in photography, creative industries or professional services
- Experience with email outreach or business development administration
What We Offer
- A salary of £25,000 to £28,000 per annum dependent on experience
- A full time studio based role in the heart of the City of London, minutes from Bank Station
- A friendly, supportive and creative working environment
- The opportunity to play a central role in a growing and well regarded studio
- Genuine variety and real responsibility from day one
How to Apply
To apply please send your CV and a brief covering note to telling us a little about yourself and why this role appeals to you.
Photo Studio Administrator in London employer: Gannon Studios Headshot Photographer
Gannon Studios / Lumosia is an exceptional employer, offering a vibrant and supportive work environment in the heart of London. As part of a small, ambitious team, you will have the opportunity to take on diverse responsibilities that contribute directly to the success of our well-regarded brands, while enjoying a culture that values creativity and collaboration. With a focus on employee growth and a commitment to making every individual feel valued, this role promises meaningful engagement and professional development from day one.
Contact Detail:
Gannon Studios Headshot Photographer Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Photo Studio Administrator in London
✨Tip Number 1
Get to know the company! Research Gannon Studios and Lumosia, their values, and what makes them tick. This way, when you chat with them, you can show off your knowledge and passion for their work.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it shows you're genuinely interested!
✨Tip Number 3
Prepare for the interview by practising common questions related to administration and client communication. Think about how your skills match the job description and be ready to share examples from your past experiences.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on being part of our team at StudySmarter.
We think you need these skills to ace Photo Studio Administrator in London
Some tips for your application 🫡
Show Your Personality:When writing your covering note, let your personality shine through! We want to see the real you, so don’t be afraid to be a bit informal and friendly while still keeping it professional.
Tailor Your CV:Make sure your CV highlights relevant experience that matches the role. Focus on your organisational skills and any previous admin or creative roles you've had. We love seeing how your background fits with what we do!
Be Clear and Concise:Keep your covering note brief but informative. We appreciate clarity, so get straight to the point about why you’re interested in the role and what you can bring to our team at Gannon Studios.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Gannon Studios Headshot Photographer
✨Know Your Stuff
Before the interview, make sure you understand Gannon Studios and Lumosia's mission and values. Familiarise yourself with their work, especially in managing image workflows and client communications. This will show that you're genuinely interested and ready to contribute.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you maintain a clean and organised workflow, as this is crucial for the job.
✨Communicate Warmly and Professionally
Practice your communication skills before the interview. Since you'll be dealing with clients and team members, demonstrate a warm yet professional tone in your responses. Think about how you can convey your confidence and approachability during the conversation.
✨Be Proactive and Engaged
During the interview, express your proactive attitude and willingness to get involved in various tasks. Share any relevant experiences where you took the initiative, whether in administrative roles or creative environments. This will highlight your fit for the dynamic nature of the position.
