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- Tasks: Support office operations and logistics while being the friendly face of our London location.
- Company: Excel Sports Management, a dynamic and growing organisation in the sports industry.
- Benefits: Part-time hours, competitive pay, benefits, and a chance to grow your career.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: Customer service experience and strong organisational skills are a must.
- Other info: Flexible role with opportunities to collaborate across offices and departments.
The predicted salary is between 13 - 16 £ per hour.
Excel Sports Management seeks an Office Coordinator to aid our growing organization as the first point of contact at our London location with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.
This role will be part-time, 4 days a week for 25-30 hours/week.
Essential Duties & Responsibilities- Under the guidance of the Senior Manager, Facilities, helps oversee the day-to-day operations of the London Office.
- Provide the highest level of service to all visitors, employees, candidates, and vendors, and ensure their arrival and access is welcoming and seamless.
- Manages incoming and outgoing mail, including but not limited to FedEx packages.
- Support colleagues in planning in-office meetings, conference room set-up, refreshment orders and resources.
- Under the guidance of the Operations Manager orders office supplies, cleaning supplies and manages refreshment replenishment for the London Office.
- Maintain office common areas in an organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
- Will collaborate with the NY-HQ to maintain consistent environments and facilities across all offices.
- Will work with the HR and Recruitment team to greet and direct candidates while on-site.
- Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
- Will track and report office related expenses.
- Oversees compliance related to workplace safety.
- All other duties as assigned, including, but not limited to, supporting the upcoming office move.
- Prolonged periods of sitting at a desk.
- Must be able to lift up to 15 pounds at a time.
- Customer Service experience preferred.
- Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
- Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
- Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.).
- Must have well-developed interpersonal skills, an energetic demeanor and a positive confident attitude.
- Must have a client-first mentality and commitment to excellence and continuous improvement.
- Must enjoy office logistics and operational tasks.
- Must be able to build relationships, genuine connections, and trust both internally and externally.
- Must be proactive and possess strong organization and prioritization skills.
- Must have a strong attention to detail and ability to manage multiple priorities.
- Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
- Must be able to operate with discretion and confidentiality.
- Must be a flexible and reliable team player internally and externally.
- Must be able to think creatively and innovatively.
This position is eligible for benefits and discretionary bonus.
Notes on compensationUltimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.
Office Coordinator in London employer: Game Seven Agency
Contact Detail:
Game Seven Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their team. This will help you stand out and show that you're genuinely interested in being part of their organisation.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows your enthusiasm for the role and keeps you on their radar.
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Coordinator, being organised is key! Make sure your application reflects your ability to manage tasks and keep things running smoothly. Use examples from your past experiences to showcase how you’ve kept things in order.
Highlight Your Customer Service Experience: Since you'll be the first point of contact, it’s important to demonstrate your customer service skills. Share stories that show how you've provided excellent service and created welcoming environments for visitors or clients.
Be Detail-Oriented: Attention to detail is crucial in this role. When writing your application, double-check for any typos or errors. A polished application shows that you care about the little things, just like we do at StudySmarter!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Game Seven Agency
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the essential duties and responsibilities listed in the job description. This will help you tailor your answers to show how your skills and experiences align perfectly with what they’re looking for.
✨Show Off Your Customer Service Skills
Since this role involves a lot of interaction with visitors and colleagues, be prepared to discuss your customer service experience. Think of specific examples where you provided excellent service or resolved issues effectively. This will demonstrate your client-first mentality and commitment to excellence.
✨Demonstrate Your Organisational Skills
As an Office Coordinator, being organised is key. Bring up instances where you successfully managed multiple tasks or projects simultaneously. You could even mention how you keep your workspace tidy and efficient, as this reflects your attention to detail and ability to thrive in a dynamic environment.
✨Be Energetic and Positive
The ideal candidate exudes positive energy, so make sure to convey that during your interview. Smile, maintain good eye contact, and engage with your interviewers. A confident and friendly demeanour can go a long way in making a great first impression!
