At a Glance
- Tasks: Support the Interactive Leadership team with diary management and operational excellence.
- Company: Dynamic company in London focused on innovation and leadership.
- Benefits: Pathway to Executive Assistant role, professional growth, and a collaborative environment.
- Other info: Opportunity to engage with industry events and build valuable relationships.
- Why this job: Gain exposure to executive operations and develop skills for future advancement.
- Qualifications: Experience supporting senior leaders, strong organisational skills, and proactive mindset.
The predicted salary is between 30000 - 40000 £ per year.
A proactive and detail-oriented Executive Support Coordinator providing essential support to the Interactive Leadership team. This role is focused on diary and time management, operational effectiveness, and administrative excellence. It is designed as a developmental position, offering a clear pathway to the Executive Assistant role. The successful candidate will ensure the smooth running of executive schedules and support day-to-day operations, gaining exposure to leadership activities and organisational priorities.
What Success Looks Like
- Executives’ time is efficiently managed – calendars are organised, meetings are scheduled with purpose, and priorities are clear.
- Leadership activities run smoothly – coordination across teams and stakeholders is seamless.
- Stakeholder interactions are professional and well-managed – internal and external communications are timely and effective.
- Operational processes are streamlined – administrative tasks are handled proactively, minimising friction.
- Growth and development – the role provides exposure to executive-level operations, preparing the candidate for advancement to an Executive Assistant position.
Key Responsibilities
- Diary & Time Management
- Proactively manage complex executive calendars, scheduling meetings across global time zones and prioritising high-value activities.
- Coordinate internal and external appointments, ensuring optimal use of executive time.
- Prepare daily and weekly schedules, anticipating potential conflicts and resolving them efficiently.
- Executive Support
- Provide administrative support including travel arrangements, logistics, and expense management.
- Assist with preparation for meetings, briefings, and events—ensuring executives are equipped with relevant materials.
- Support the execution of key leadership activities, tracking actions and outcomes.
- Coordination & Communication
- Facilitate communication between executives and stakeholders, drafting correspondence and organising briefing materials.
- Coordinate with internal teams to ensure alignment on priorities and deliverables.
- Maintain robust systems and processes for efficient day-to-day operations.
- Stakeholder Engagement
- Act as a central point of contact for scheduling and operational queries.
- Build trusted relationships across the organisation to enable efficient execution.
- Handle sensitive and confidential matters with discretion.
- Events & External Engagement
- Support executives at industry events, conferences, and trade shows, assisting with scheduling and logistics.
- Prepare event schedules and stakeholder engagement plans.
Candidate Profile
- Experience in a fast-paced, complex environment supporting senior leaders.
- Values led.
- Strong organisational and prioritisation skills, with a keen attention to detail.
- Proactive approach, able to anticipate needs and operate with minimal direction.
- Excellent communication skills, confident engaging with stakeholders at all levels.
- High levels of discretion, judgement, and professionalism.
- Ambition to grow into an Executive Assistant role.
Travel Expectations
Up to 25%
Additional Information
At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.
Team Executive Assistant employer: GamblingCareers.com
As a Team Executive Assistant at our London office, you will thrive in a dynamic and supportive work culture that prioritises professional growth and development. We offer a clear pathway to advance into an Executive Assistant role, alongside competitive benefits and a collaborative environment where your contributions are valued. Join us to be part of a team that champions operational excellence and fosters meaningful relationships across the organisation.
