At a Glance
- Tasks: Support the Interactive Leadership team with diary management and operational excellence.
- Company: Dynamic company in London focused on innovation and leadership.
- Benefits: Gain valuable experience, develop skills, and pave your way to an Executive Assistant role.
- Other info: Opportunity for professional growth and exposure to executive-level operations.
- Why this job: Join a fast-paced environment and make a real impact while growing your career.
- Qualifications: Experience in supporting senior leaders and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
A proactive and detail-oriented Executive Support Coordinator providing essential support to the Interactive Leadership team. This role is focused on diary and time management, operational effectiveness, and administrative excellence. It is designed as a developmental position, offering a clear pathway to the Executive Assistant role. The successful candidate will ensure the smooth running of executive schedules and support day-to-day operations, gaining exposure to leadership activities and organisational priorities.
What Success Looks Like
- Executives' time is efficiently managed – calendars are organised, meetings are scheduled with purpose, and priorities are clear.
- Leadership activities run smoothly – coordination across teams and stakeholders is seamless.
- Stakeholder interactions are professional and well-managed – internal and external communications are timely and effective.
- Operational processes are streamlined – administrative tasks are handled proactively, minimising friction.
- Growth and development – the role provides exposure to executive-level operations, preparing the candidate for advancement to an Executive Assistant position.
Key Responsibilities
- Diary & Time Management
- Proactively manage complex executive calendars, scheduling meetings across global time zones and prioritising high-value activities.
- Coordinate internal and external appointments, ensuring optimal use of executive time.
- Prepare daily and weekly schedules, anticipating potential conflicts and resolving them efficiently.
- Executive Support
- Provide administrative support including travel arrangements, logistics, and expense management.
- Assist with preparation for meetings, briefings, and events—ensuring executives are equipped with relevant materials.
- Support the execution of key leadership activities, tracking actions and outcomes.
- Coordination & Communication
- Facilitate communication between executives and stakeholders, drafting correspondence and organising briefing materials.
- Coordinate with internal teams to ensure alignment on priorities and deliverables.
- Maintain robust systems and processes for efficient day-to-day operations.
- Stakeholder Engagement
- Act as a central point of contact for scheduling and operational queries.
- Build trusted relationships across the organisation to enable efficient execution.
- Handle sensitive and confidential matters with discretion.
- Events & External Engagement
- Support executives at industry events, conferences, and trade shows, assisting with scheduling and logistics.
- Prepare event schedules and stakeholder engagement plans.
Candidate Profile
- Experience in a fast-paced, complex environment supporting senior leaders.
- Values led.
- Strong organisational and prioritisation skills, with a keen attention to detail.
- Proactive approach, able to anticipate needs and operate with minimal direction.
- Excellent communication skills, confident engaging with stakeholders at all levels.
- High levels of discretion, judgement, and professionalism.
- Ambition to grow into an Executive Assistant role.
Travel Expectations
Up to 25%
Additional Information
At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.
Team Executive Assistant in London employer: GamblingCareers.com
As a Team Executive Assistant at our London office, you will thrive in a dynamic and supportive work environment that prioritises professional growth and development. We offer a clear pathway to advance into an Executive Assistant role, alongside a culture that values proactive engagement and operational excellence. With a focus on collaboration and effective communication, you'll be part of a team that ensures leadership activities run smoothly while enjoying the unique vibrancy of London as your workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive Assistant in London
✨Get Involved in HR Events
Make sure to attend HR conferences and local meetups. They’re great opportunities to network with industry professionals and find trainee roles. Who knows, you might even bump into someone from GamblingCareers.com!
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Your university career centre is a goldmine for landing trainee positions in HR. They often have exclusive partnerships with companies looking for fresh talent, so make use of those connections.
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We think you need these skills to ace Team Executive Assistant in London
Some tips for your application 🫡
Show Your Passion for People:In your cover letter, let your enthusiasm for human resources shine through! Share experiences where you’ve interacted with people, whether in a volunteer role or part-time job. Highlight your eagerness to learn about HR functions and how you are excited to develop your skills in this field as a trainee at GamblingCareers.com.
Tailor Your CV to HR Skills:When crafting your CV, emphasise transferable skills that are crucial in HR, like communication, conflict resolution, and organisation. Even if your experience isn't directly in HR, showcase relevant coursework or projects from your studies that demonstrate these skills. We want to see how you could be a great fit at GamblingCareers.com!
Mention Any HR-Related Qualifications:If you have any certifications related to human resources, like a basic HR management course or workshops, make sure to mention these in your application. Even if they're informal, these add value and can set you apart from others applying for the trainee position.
Keep It Concise and Engaging:As a trainee, we know you might not have a lot of experience, so keep your writing concise yet engaging. Ensure your motivation to learn and contribute at GamblingCareers.com comes through clearly, showing you’re ready to jump into the HR world with both feet!
How to prepare for a job interview at GamblingCareers.com
✨Know Your HR Basics
As a trainee in Human Resources, it's essential to brush up on key HR concepts. Familiarise yourself with recruitment processes, employee relations, and basic labour laws. This knowledge will not only show your enthusiasm but also give you a solid foundation for answering technical questions.
✨Highlight Your Interpersonal Skills
Given the people-centric nature of HR, focus on showcasing your communication and interpersonal skills during the interview. Be ready to share examples of times when you've effectively resolved conflicts or worked collaboratively within a team – that's what HR is all about!
✨Prepare for Scenario-Based Questions
Expect to encounter scenario-based questions specific to HR situations, such as how to handle a difficult employee or implement a new policy. Think through your responses ahead of time and consider the rationale behind your decisions, as this demonstrates critical thinking and problem-solving skills.
✨Show Your Eagerness to Learn
As a trainee, it's crucial to convey your enthusiasm for learning and growing in the HR field. Discuss why you're passionate about HR and what you hope to gain from your experience at GamblingCareers.com. This shows that you're not just looking for a job, but are genuinely interested in developing your career in this area.
