Legal Administrative Assistant in Birmingham

Location: Birmingham

Department: Legal

Contract: 12 month Fixed Term Contract

Hours: Full time

Grade: 8

Working Pattern: Full-time with flexible hybrid working arrangements. The successful candidate will be expected to attend the office regularly each week, as required to meet business, team, and operational needs.

The role: You will play a key role in ensuring the Legal Team has the administrative support it needs to operate at pace and to a high standard. Working closely with lawyers across the team, you will support day-to-day casework spanning criminal, civil, and regulatory matters – helping to keep processes running smoothly and ensuring everything is in place for the delivery of high-quality legal work. This is a varied, fast-moving role that sits at the heart of the Commission’s Legal function, with a requirement for office and other in-person attendance. You will be providing essential support across both contentious and non-contentious work and directly contributing to the team’s overall efficiency and impact.

Our offer to you:

• Civil Service Pension, with 28.97% employer contribution.
• 26 days’ holiday, rising to 29 days after two years’ service (pro rata)
• Holiday purchase scheme (option to buy up to five extra days annual leave)
• Flexible working & family friendly policies
• Ergonomic, fully accessible office, very close to Birmingham New Street Station
• Open, collaborative and people focused culture

Key Responsibilities:

• Supporting the Legal Team by assisting lawyers with administrative tasks connected to their day-to-day casework and preparation
• Providing general office and casework support, such as:
• Preparing bundles (both digital and paper) and printing hard copies, and hand-delivery to court and other addresses
• Formatting, proof-reading, and preparing both digital and hard copy legal documents
• Attending case meetings (both in person and remotely) and taking accurate meeting notes
• Attending court hearings (both in person and remotely) and taking accurate hearing notes
• Supporting financial processes to ensure the Legal Team’s spend is well managed, including:
• Tracking and processing invoices and purchase orders in a timely manner
• Maintaining clear and accurate records of spend for audit purposes
• Liaising with Finance as required.
• Providing administrative and organisational support, including:
• Managing diaries, scheduling meetings, and coordinating availability
• Updating case and query trackers
• Creating, organising, and maintaining case files
• Contribute to information management, ensuring documents are stored (manually and digitally) in line with policies, including maintaining retention schedules and information records.

The above does not constitute an exhaustive list of duties. The post holder may be required to perform any reasonable tasks commensurate with the level of responsibility at the request of their manager.

Please note, whilst undertaking this role you will be prohibited from partaking in the National Lottery.

Person Specification

Essential Criteria:

• Proven administrative experience, ideally in a legal, regulatory, or similarly structured professional environment
• Excellent organisational skills, with the ability to manage multiple tasks, deadlines, and priorities in a fast-paced team
• High level of attention to detail, particularly in formatting, proof-reading, and preparing documents
• Strong written and verbal communication skills, including the ability to take accurate meeting notes and draft clear correspondence
• Experience managing and maintaining trackers, spreadsheets, or case management systems
• Ability to handle sensitive and confidential information with professionalism and discretion
• Reliable and proactive working style, with the ability to work independently as well as part of a team
• Confidence in liaising with internal and external stakeholders

Desirable criteria:

• Experience working within a legal, regulatory environment
• Understanding of basic legal processes (e.g., court bundles, hearings, case file structure)
• Experience supporting financial administration, such as managing purchase orders or budgets
• Strong minute-taking experience in formal or complex meetings
• Ability to streamline processes or improve administrative systems
• Experience working in a busy, high-volume administrative role
• Experience tracking invoices, purchase orders, or similar financial processes
• Demonstrated ability to remain calm, organised, and solution-focused under pressure

We value diversity in our workplace and are committed to a culture where each individual is engaged and feels that their contribution is valued and respected. We welcome all applications from candidates who meet the minimum requirements for the role.

The closing date for this role is midnight on 3rd August. Interviews are expected to be held week commencing 17th August via Teams.

Please ensure you have the right to work in the UK before applying as we are unable to provide visa sponsorship. We reserve the right to close this vacancy early if we receive a high volume of applications. We may also extend the closing date if required.

About us: The Gambling Commission is the statutory regulator responsible for overseeing all gambling activities in Great Britain. Our mission is clear: to ensure that gambling is fair, open, and free from crime, and to protect those who may be vulnerable to gambling-related harm. We regulate a diverse and fast-moving industry, spanning casinos, bingo, sports betting, and lotteries (including the National Lottery). Our work includes licensing operators and key individuals, monitoring compliance, and taking decisive enforcement action where standards under the Gambling Act are not met. Everything we do is geared towards creating a safer gambling environment, promoting transparency, and maintaining public confidence in an industry that millions of people interact with every year. If you want to contribute to work that makes a meaningful difference and join an organisation that is a force for good, we would be delighted to receive your application.