Document Controller

Location - Inverness-Shire

Purpose of the role:

Provide consistent support to project teams by ensuring that design and contemporary information/documentation are captured within our systems for ease of retrieval by site teams.

What will you be doing:

• Drive Information Management (IM) Compliance within your project(s)
• Ensure system aligns with our BMS.
• Engage/Liaise with H&S/Quality Teams regularly, i.e. Monthly.
• Attend design team meetings to ensure compliance within the systems are met.
• Ensure company and project information management protocols/procedures are followed, including the IMP and BEP.
• Create and ensure all registers are up to date and completed correctly prior to internal and external auditing.
• Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
• Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
• Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
• Issue reports to internal/external parties when required.
• Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.
• Daily Report issued on New/Revised information to site team.
• Monthly system reports on Security Group, System usage etc.
• Contribute to Continuous improvement of the system(s).
• Attend a site awareness training day.
• Any other reasonable tasks as directed by your Line Manager.

Administration:

• Capture data from other systems used on the project to our company system(s) i.e. Contract management tool.
• Confirm/Support the Project Team with the workflow process, RDD, RFI and Change Control within our system(s).
• Carry out QA check within agreed Workflows.
• Support the Commercial and Design Managers with linking information to virtual containers within our system(s).
• Invite and revoke internal and external users to and from our system(s) when required.
• Setup document containers for external parties within our system(s) when required.
• Manage distribution groups.
• Add and configure containers within our system template where applicable.
• Create matrix/notification transmittals when required.
• Generate reports when required.
• Audit regularly to ensure compliance with the company BMS.
• Ensure design documentation is uploaded and named consistently within our system(s).
• System champion for project team(s), supporting users when required.
• Print/organise print service for drawings when required.
• Liaise with Design and Site teams regarding Handover information/documentation.
• Report to Project Management Team on progress monthly.
• Any other reasonable tasks as directed by your Line Manager.

About You:

• Main Contractor experience is desired.
• Some knowledge and understanding of the Document Control process at operational level.
• Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.
• IT literate and a good understanding of Microsoft and Viewpoint applications.
• Ability to prioritise workload when managing multiple contracts/tasks.
• Ability to work accurately under pressure to meet project targets.
• Great attention to detail.

What We Can Offer in Return:

With an impressive order book of over £3.7 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues. We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged. Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays.
• A wide range of corporate discounts.
• Cycle to Work schemes.
• Comprehensive pension plan.
• Regular Save as You Earn share purchase scheme.
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it.
• Paid for yearly membership to one recognised professional association relevant to your role.

About us:

Galliford Try is one of the UK’s most formidable construction businesses with an enviable track record of delivering schemes that strive to provide positive, lasting change for the communities we work in. As a FTSE 250 organisation, we turnover £1.5 billion and employ over 3500 people across three very successful Divisions: Building, Infrastructure and Specialist Services. As one of the UK’s top principal contractors you’ll have the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

Galliford Try welcomes applications from candidates who would like to work full-time, part-time and/or flexibly and this will be discussed in more detail as part of the recruitment process. We encourage you and would be grateful if you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

For more information on this role or to enquire about other positions available within our Infrastructure Environment business please contact Adam Wright on adam.wright@gallifordtry.co.uk.

A full job description for this role is available upon request.