At a Glance
- Tasks: Manage gallery logistics, shipping, and exhibition coordination in a fast-paced environment.
- Company: Join FUMI, a vibrant art gallery in Mayfair, London.
- Benefits: Full-time role with opportunities for growth in the art world.
- Other info: Dynamic team atmosphere with a passion for art and design.
- Why this job: Be at the heart of the art scene, handling exciting exhibitions and logistics.
- Qualifications: 2-3 years in registrar or logistics roles, with knowledge of shipping regulations.
The predicted salary is between 30000 - 40000 € per year.
Gallery FUMI is seeking a highly organised and detail-oriented Registrar to join our dynamic and fast-paced team. This role is responsible for all internal and external gallery logistics related to shipping, storage, and exhibition coordination. The ideal candidate will have an interest in art and design and be experienced in commercial art and design handling and transport; database management.
- Shipping & Logistics
- Liaise with shipping agents and customs for all art fair and exhibition logistics, including preparing import and export documentation.
- Manage communications with internal and external contractors and shipping agents.
- Obtain, compare, and negotiate competitive shipping quotes; Cross-check shipping invoices with quotes and maintain an up-to-date shipping calendar.
- Track, budget and organise all internal and external shipping costs.
- Coordinate post-sale shipping logistics and communication once a sale is finalised.
- Review and approve shipping-related invoices in coordination with Accounts.
- Act as the primary point of contact for FUMI’s main storage facility.
- Database Management (Artlogic)
- Maintain accurate and up-to-date records related to dimensions, crating, location, and shipping details.
- File and manage insurance claims related to transit or damage.
- Oversee annual insurance policy renewals.
Minimum 2-3 years’ experience in registrar, logistics, or art handling roles within a gallery, auction house, or museum setting.
- Proven knowledge of UK and international shipping regulations and documentation, including HMRC.
- Strong familiarity with Artlogic or similar gallery databases.
- Comfortable delegating tasks to and training gallery assistants.
Registrar - Full time in London employer: Gallery FUMI
FUMI is an exceptional employer located in the vibrant heart of Mayfair, London, offering a unique opportunity for growth within the art and design sector. Our collaborative work culture fosters creativity and innovation, while our commitment to employee development ensures that you will gain valuable experience in logistics and gallery management. Join us to be part of a passionate team dedicated to excellence in the arts, where your contributions will be recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Registrar - Full time in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the art world. Attend exhibitions, fairs, and events to meet potential employers and fellow professionals. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with gallery directors or owners, highlight your experience in logistics and database management. Share specific examples of how you've handled shipping and exhibition coordination in the past.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Reach out directly through our website, express your interest, and ask if you can discuss how you could contribute to their team.
✨Tip Number 4
Follow up! After any interviews or networking events, send a quick thank-you note. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great way to reiterate your enthusiasm for the role!
We think you need these skills to ace Registrar - Full time in London
Some tips for your application 🫡
Show Your Passion for Art:When writing your application, let your love for art and design shine through. We want to see how your interests align with our gallery's vision, so share any relevant experiences or projects that highlight your enthusiasm!
Be Detail-Oriented:As a Registrar, attention to detail is key! Make sure your application is free from typos and errors. We appreciate a well-organised CV and cover letter that clearly outlines your experience in logistics and database management.
Tailor Your Application:Don’t just send out the same application everywhere. Take the time to customise your CV and cover letter for this role at FUMI. Highlight your specific skills in shipping, handling, and communication that match what we’re looking for.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important details about the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Gallery FUMI
✨Know Your Stuff
Make sure you brush up on your knowledge of shipping regulations and art handling. Familiarise yourself with the specifics of UK and international documentation, as well as any recent changes in the industry. This will show that you're not just interested in the role but also committed to staying informed.
✨Showcase Your Organisational Skills
Since the role requires a high level of organisation, prepare examples from your past experiences where you successfully managed logistics or database management. Be ready to discuss how you prioritised tasks and handled multiple projects simultaneously.
✨Communicate Clearly
As a registrar, you'll be liaising with various stakeholders. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your communication skills by asking insightful questions about the gallery's current logistics processes and how you can contribute.
✨Be Ready to Negotiate
Negotiating shipping quotes is a key part of the job. Prepare for this by thinking about your approach to negotiation. You might even want to role-play a scenario where you negotiate a shipping quote, showcasing your ability to secure the best deals while maintaining good relationships with agents.
