At a Glance
- Tasks: Manage art logistics, shipping, and exhibition coordination in a vibrant gallery setting.
- Company: Join FUMI, a dynamic gallery in the heart of Mayfair, London.
- Benefits: Full-time role with opportunities for growth in the art world.
- Other info: Fast-paced environment with hands-on experience during exhibitions and fairs.
- Why this job: Be part of an exciting team and immerse yourself in the art and design industry.
- Qualifications: 2-3 years in art handling or logistics; strong attention to detail required.
The predicted salary is between 30000 - 40000 € per year.
Location: Mayfair, London, UK
Reports to: Gallery Directors / Owners
Type: Full-Time
Gallery FUMI is seeking a highly organised and detail-oriented Registrar to join our dynamic and fast-paced team. This role is responsible for all internal and external gallery logistics related to shipping, storage, and exhibition coordination. The ideal candidate will have an interest in art and design and be experienced in commercial art and design handling and transport; database management; client communications and exhibition changeover coordination, with a sharp attention to detail for accuracy and efficiency.
Key Responsibilities
- Shipping & Logistics
- Oversee all incoming and outgoing shipments of art and design works, both domestically and internationally.
- Lead logistics and coordination for all gallery exhibitions and fairs.
- Liaise with shipping agents and customs for all art fair and exhibition logistics, including preparing import and export documentation.
- Manage communications with internal and external contractors and shipping agents.
- Obtain, compare, and negotiate competitive shipping quotes; summarise options for the sales team.
- Assist with physical setup and takedown of exhibitions.
- Cross-check shipping invoices with quotes and maintain an up-to-date shipping calendar.
- Track, budget and organise all internal and external shipping costs.
- Ensure compliance with HMRC export regulations.
- Create detailed condition reports.
- Post-Sale Client Liaison
- Coordinate post-sale shipping logistics and communication once a sale is finalised.
- Prepare all necessary documentation for client shipments, including customs forms and proof of export.
- Provide clients with installation guides, care instructions, and Certificates of Authenticity.
- Review and approve shipping-related invoices in coordination with Accounts.
- Storage Management
- Act as the primary point of contact for FUMI’s main storage facility.
- Maintain a strong working relationship with the storage provider to ensure competitive pricing.
- Track storage costs and inventory movement; schedule and attend physical inventories at our London-based warehouse as needed.
- Database Management (Artlogic)
- Maintain accurate and up-to-date records related to dimensions, crating, location, and shipping details.
- Create and update installation and dismantling guides.
- Track and manage artist samples.
- Insurance
- File and manage insurance claims related to transit or damage.
- Oversee annual insurance policy renewals.
Qualifications
- Minimum 2-3 years’ experience in registrar, logistics, or art handling roles within a gallery, auction house, or museum setting.
- Proven knowledge of UK and international shipping regulations and documentation, including HMRC.
- Strong familiarity with Artlogic or similar gallery databases.
Person Specification // Soft Skills
- Excellent attention to detail, time management, and problem-solving skills.
- Confident communicator, able to liaise professionally with artists, clients, vendors, and institutions.
- Comfortable working in a fast-paced, collaborative environment with a hands-on approach during exhibition changeovers and fairs.
- Comfortable delegating tasks to and training gallery assistants.
Gallery Registrar in London employer: Gallery FUMI
Gallery FUMI is an exceptional employer located in the vibrant Mayfair area of London, offering a dynamic work environment that fosters creativity and collaboration. Employees benefit from a supportive culture that prioritises professional growth, with opportunities to develop skills in art logistics and client relations while working alongside passionate individuals in the art and design sector. The gallery's commitment to excellence and attention to detail ensures that every team member plays a vital role in delivering outstanding exhibitions and client experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Gallery Registrar in London
✨Tip Number 1
Network like a pro! Attend art fairs, exhibitions, and gallery openings to meet people in the industry. Don’t be shy; introduce yourself and chat about your passion for art and logistics. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience with shipping, storage, and exhibition coordination. Include any relevant projects or achievements that demonstrate your attention to detail and organisational prowess.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to remind them of your enthusiasm and fit for the role.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. Make sure to tailor your application to highlight how your skills align with the Registrar role at FUMI.
We think you need these skills to ace Gallery Registrar in London
Some tips for your application 🫡
Show Your Passion for Art:When you're writing your application, let your love for art and design shine through! We want to see that you’re not just ticking boxes but genuinely excited about the role and the gallery.
Be Detail-Oriented:Since attention to detail is key for this position, make sure your application is free from typos and errors. Double-check everything before hitting send – we appreciate precision!
Tailor Your Experience:Highlight your relevant experience in logistics, shipping, or art handling. Use specific examples that relate to the responsibilities listed in the job description to show us you’re the perfect fit.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Gallery FUMI
✨Know Your Art and Logistics
Brush up on your knowledge of art handling, shipping regulations, and logistics. Be ready to discuss specific examples from your past experience that demonstrate your understanding of these areas, especially in relation to UK and international shipping.
✨Show Off Your Organisational Skills
Prepare to share how you manage multiple tasks and deadlines. Think of a time when you successfully coordinated an exhibition or handled complex logistics, and be ready to explain your process and the tools you used to stay organised.
✨Communicate Like a Pro
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare for questions about how you handle client communications and vendor relationships, and consider role-playing scenarios with a friend to boost your confidence.
✨Demonstrate Attention to Detail
Be prepared to discuss how you ensure accuracy in your work, especially when it comes to documentation and condition reports. You might even want to bring a sample report or two to showcase your meticulousness and understanding of what’s required in this role.
