At a Glance
- Tasks: Coordinate gallery logistics, manage shipping, and assist with exhibitions in a vibrant art environment.
- Company: Join FUMI, a dynamic gallery in the heart of Mayfair, London.
- Benefits: Full-time role with opportunities for growth in the art world.
- Other info: Fast-paced, collaborative atmosphere perfect for art enthusiasts.
- Why this job: Be part of an exciting team that brings art to life and connects with clients.
- Qualifications: 2-3 years in art handling or logistics; knowledge of shipping regulations is a must.
The predicted salary is between 30000 - 40000 € per year.
Location: Mayfair, London, UK
Reports to: Gallery Directors / Owners
Type: Full-Time
Gallery FUMI is seeking a highly organised and detail-oriented Registrar to join our dynamic and fast-paced team. This role is responsible for all internal and external gallery logistics related to shipping, storage, and exhibition coordination. The ideal candidate will have an interest in art and design and be experienced in commercial art and design handling and transport; database management; client communications and exhibition changeover coordination, with a sharp attention to detail for accuracy and efficiency.
Key Responsibilities- Shipping: summarise options for the sales team.
- Assist with physical setup and takedown of exhibitions.
- Cross-check shipping invoices with quotes and maintain an up-to-date shipping calendar.
- Track, budget and organise all internal and external shipping costs.
- Ensure compliance with HMRC export regulations.
- Create detailed condition reports.
- Coordinate post-sale shipping logistics and communication once a sale is finalised.
- Prepare all necessary documentation for client shipments, including customs forms and proof of export.
- Provide clients with installation guides, care instructions, and Certificates of Authenticity.
- Review and approve shipping-related invoices in coordination with Accounts.
- Act as the primary point of contact for FUMI’s main storage facility.
- Maintain a strong working relationship with the storage provider to ensure competitive pricing.
- Track storage costs and inventory movement; schedule and attend physical inventories at our London-based warehouse as needed.
- Maintain accurate and up-to-date records related to dimensions, crating, location, and shipping details.
- Create and update installation and dismantling guides.
- Track and manage artist samples.
- File and manage insurance claims related to transit or damage.
- Oversee annual insurance policy renewals.
- Minimum 2-3 years’ experience in registrar, logistics, or art handling roles within a gallery, auction house, or museum setting.
- Proven knowledge of UK and international shipping regulations and documentation, including HMRC.
- Strong familiarity with Artlogic or similar gallery databases.
- Excellent attention to detail, time management, and problem-solving skills.
- Confident communicator, able to liaise professionally with artists, clients, vendors, and institutions.
- Comfortable working in a fast-paced, collaborative environment with a hands-on approach during exhibition changeovers and fairs.
- Comfortable delegating tasks to and training gallery assistants.
Gallery Registrar employer: Gallery FUMI
FUMI is an exceptional employer located in the vibrant Mayfair area of London, offering a dynamic work environment that fosters creativity and collaboration. With a strong emphasis on employee growth, FUMI provides opportunities for professional development within the art and design sector, alongside competitive benefits and a supportive team culture. Joining FUMI means being part of a passionate community dedicated to excellence in the arts, where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Gallery Registrar
✨Tip Number 1
Network like a pro! Attend art exhibitions, gallery openings, and industry events to meet people in the field. We can’t stress enough how important it is to make connections; you never know who might have the inside scoop on job openings.
✨Tip Number 2
Show off your skills! If you’ve got experience with logistics or database management, bring that to the forefront in conversations. We recommend preparing a portfolio or a presentation that highlights your past work and how it relates to the role of a Gallery Registrar.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. We suggest mentioning something specific from your conversation to remind them of your enthusiasm and fit for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Gallery Registrar
Some tips for your application 🫡
Show Your Passion for Art:When you're writing your application, let your love for art and design shine through! We want to see how your interests align with our gallery's vision, so share any relevant experiences or projects that highlight your enthusiasm.
Be Detail-Oriented:As a Registrar, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a well-organised application that reflects the precision we value in our work!
Highlight Relevant Experience:Don’t hold back on showcasing your experience in logistics, art handling, or database management. We’re looking for candidates who can hit the ground running, so make sure to detail your past roles and responsibilities that relate to this position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process. We can’t wait to hear from you!
How to prepare for a job interview at Gallery FUMI
✨Know Your Art and Logistics
Make sure you brush up on your knowledge of art handling and shipping regulations, especially those related to HMRC. Being able to discuss specific examples from your past experience will show that you’re not just familiar with the theory but have practical insights too.
✨Showcase Your Attention to Detail
Prepare to demonstrate your attention to detail during the interview. Bring along examples of condition reports or shipping documentation you've worked on. This will help illustrate your ability to maintain accuracy in a fast-paced environment.
✨Communicate Confidently
Practice your communication skills before the interview. You’ll need to liaise with various stakeholders, so being able to articulate your thoughts clearly and confidently is key. Consider role-playing common scenarios you might face in the role.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Think of past challenges you’ve faced in logistics or exhibition coordination and how you overcame them. This will highlight your critical thinking skills and adaptability.
