At a Glance
- Tasks: Support the Estimating Department with bid documentation and document control.
- Company: Join Galldris Group, a dynamic construction company in Enfield.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and wellbeing resources.
- Other info: Great career growth opportunities and a friendly workplace culture.
- Why this job: Be part of a supportive team and develop your skills in a fast-paced environment.
- Qualifications: GCSEs or equivalent and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has arisen for a Proposals Administrator to join our Head Office team based in Enfield, Middlesex. The Proposals Administrator will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business.
Key Responsibilities
- Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary.
- Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders.
- Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged.
- Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms.
- Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items.
- Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox.
- Where required, other administration support to senior staff and the wider business.
This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast‑paced environment.
Qualifications / Experience / Knowledge
Essential Criteria
- GSCEs or equivalent.
- Proficiency in IT packages including Microsoft Office.
- Previous office/administration experience within the construction industry.
Desirable Criteria
- A Levels or equivalent.
- Previous experience of supporting a preconstruction team.
- Previous experience in document management.
Skills
- Attention to detail.
- Ability to work confidently and take initiative.
- Self‑motivated and enthusiastic.
- Proven communication skills.
- Able to work effectively in a fast‑paced environment.
Why work for us?
You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include:
- 25 days annual leave plus bank holidays, increasing to 26, 27 & 28 days with length of service.
- An additional day of annual leave if your birthday falls on a working day.
- Access to a range of wellbeing resources through our Employee Assistance Programme (EAP).
- Private medical insurance (available after successful completion of probation).
- Company life assurance at four times your annual salary.
- Access to our employee job referral scheme, offering rewards between £500 and £1,000.
Interested applicants must be eligible to work legally in the UK. Should you feel you have what it takes to be successful in this role, then we would love to hear from you.
Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.
Proposal Administrator: Construction Bids & Document Control employer: Galldris Services Ltd
At Galldris Group, we pride ourselves on fostering a supportive and dynamic work environment in our Enfield office, where the Proposals Administrator plays a crucial role in our success. With a strong emphasis on employee development, we offer extensive training opportunities, generous annual leave that increases with service, and a comprehensive benefits package including private medical insurance and life assurance. Join us to be part of a collaborative team dedicated to excellence in the construction industry, while enjoying a workplace that values your contributions and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Proposal Administrator: Construction Bids & Document Control
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at Galldris or similar companies. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by researching common questions for Proposal Administrators. We recommend practising your answers with a friend or in front of a mirror to boost your confidence and ensure you come across as knowledgeable and enthusiastic.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed multiple projects or maintained document control in previous roles. This will demonstrate that you're the perfect fit for the fast-paced environment at Galldris.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Galldris.
We think you need these skills to ace Proposal Administrator: Construction Bids & Document Control
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Proposal Administrator role. Highlight your relevant experience in document control and administration, especially within the construction industry. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the key responsibilities listed in the job description. We love a good story!
Show Off Your Attention to Detail:As a Proposal Administrator, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us you can do just that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Galldris!
How to prepare for a job interview at Galldris Services Ltd
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Proposal Administrator. Understand the importance of document control and how to log tender documents accurately. This will show your potential employer that you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple projects or tasks in a fast-paced environment. Highlight your attention to detail and ability to maintain organisation, as these are crucial for the role. Bring along any relevant documentation or systems you've used to demonstrate your skills.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various teams, being able to communicate well is key. Consider preparing answers to common interview questions about teamwork and communication to showcase your interpersonal skills.
✨Research the Company
Take some time to learn about Galldris Group and their recent projects or initiatives. Understanding their values and goals will help you tailor your responses during the interview and show that you're genuinely interested in being part of their team.
