At a Glance
- Tasks: Support the Estimating Department with bid documentation and administrative tasks.
- Company: Join Galldris Group, a dynamic team in the construction industry.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and wellbeing resources.
- Other info: Fast-paced environment with a focus on community engagement and sustainability.
- Why this job: Be part of a supportive team with opportunities for growth and development.
- Qualifications: GCSEs or equivalent and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has arisen for a Proposals Administrator to join our Head Office team based in Enfield, Middlesex. The Proposals Administrator will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business.
Key Responsibilities
- Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary.
- Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders.
- Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged.
- Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms.
- Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items.
- Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox.
- Where required, other administration support to senior staff and the wider business.
This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast-paced environment.
Qualifications / Experience / Knowledge
- Essential Criteria
- GCSEs or equivalent.
- Proficiency in IT packages including Microsoft Office.
- Previous office/administration experience within the construction industry.
- Desirable Criteria
- A Levels or equivalent.
- Previous experience of supporting a preconstruction team.
- Previous experience in document management.
Skills
- Attention to detail.
- Ability to work confidently and take initiative.
- Self‐motivated and enthusiastic.
- Proven communication skills.
- Able to work effectively in a fast‐paced environment.
Why work for us?
You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include:
- 25 days annual leave plus bank holidays, increasing to 26, 27 & 28 days with length of service.
- An additional day of annual leave if your birthday falls on a working day.
- Access to a range of wellbeing resources through our Employee Assistance Programme (EAP).
- Private medical insurance (available after successful completion of probation).
- Company life assurance at four times your annual salary.
- Access to our employee job referral scheme, offering rewards between £500 and £1,000.
Interested applicants must be eligible to work legally in the UK.
Equal Opportunities
Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.
Proposals Administrator in London employer: Galldris Services Ltd
At Galldris Group, we pride ourselves on fostering a supportive and dynamic work environment in our Enfield office, where the Proposals Administrator plays a crucial role in our success. With a strong emphasis on employee development, we offer extensive training opportunities, generous annual leave that increases with service, and a comprehensive benefits package including private medical insurance and life assurance. Join us to be part of a collaborative team dedicated to excellence and community engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Proposals Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Galldris Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us you’re genuinely interested in what we do and how you can contribute as a Proposals Administrator. Tailor your answers to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your previous experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team at Galldris Group.
We think you need these skills to ace Proposals Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Proposals Administrator role. Highlight your relevant experience in administration and document management, especially within the construction industry. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Keep it concise but engaging – we love a bit of personality!
Show Off Your Attention to Detail:As a Proposals Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us you’re one of them!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Galldris Services Ltd
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Proposals Administrator. Understand the importance of document control and be ready to discuss how you would manage tender documents and maintain accuracy in your work.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you've successfully managed multiple projects or maintained a system for tracking important information, as this role requires excellent organisation.
✨Demonstrate Your IT Proficiency
Brush up on your Microsoft Office skills, especially Excel and Word, as these will be crucial in your role. Be prepared to discuss any previous experience you have with document management systems or similar software.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various teams, showcasing your communication skills during the interview will be key. Prepare to discuss how you've effectively communicated in past roles.
