At a Glance
- Tasks: Support the Estimating Department with bid documentation and document control.
- Company: Join Galldris Group, a dynamic construction company in Enfield.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and wellbeing resources.
- Other info: Great career growth opportunities and a friendly workplace culture.
- Why this job: Be part of a supportive team and develop your skills in a fast-paced environment.
- Qualifications: GCSEs or equivalent and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has arisen for a Proposals Administrator to join our Head Office team based in Enfield, Middlesex. The Proposals Administrator will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business.
Key Responsibilities
- Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary.
- Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders.
- Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged.
- Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms.
- Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items.
- Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox.
- Where required, other administration support to senior staff and the wider business.
This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast‑paced environment.
Qualifications / Experience / Knowledge
Essential Criteria
- GSCEs or equivalent.
- Proficiency in IT packages including Microsoft Office.
- Previous office/administration experience within the construction industry.
Desirable Criteria
- A Levels or equivalent.
- Previous experience of supporting a preconstruction team.
- Previous experience in document management.
Skills
- Attention to detail.
- Ability to work confidently and take initiative.
- Self‑motivated and enthusiastic.
- Proven communication skills.
- Able to work effectively in a fast‑paced environment.
Why work for us?
You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include:
- 25 days annual leave plus bank holidays, increasing to 26, 27 & 28 days with length of service.
- An additional day of annual leave if your birthday falls on a working day.
- Access to a range of wellbeing resources through our Employee Assistance Programme (EAP).
- Private medical insurance (available after successful completion of probation).
- Company life assurance at four times your annual salary.
- Access to our employee job referral scheme, offering rewards between £500 and £1,000.
Interested applicants must be eligible to work legally in the UK. Should you feel you have what it takes to be successful in this role, then we would love to hear from you.
Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.
Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable.
Proposal Administrator: Construction Bids & Document Control in London employer: Galldris Services Ltd
Galldris Group is an exceptional employer located in Enfield, offering a supportive work environment with ample opportunities for professional growth and development. Employees benefit from a comprehensive package that includes generous annual leave, private medical insurance, and access to wellbeing resources, all while being part of a dynamic team dedicated to excellence in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Proposal Administrator: Construction Bids & Document Control in London
✨Tip Number 1
Get to know the company inside out! Research Galldris Group, their projects, and values. This way, when you get that interview, you can show them you're not just another candidate but someone who genuinely cares about what they do.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and maybe even a referral. Plus, it shows you're proactive and really interested in the role.
✨Tip Number 3
Prepare for common interview questions related to document control and administration. Think about your past experiences and how they relate to the responsibilities of a Proposal Administrator. Practice makes perfect!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Proposal Administrator: Construction Bids & Document Control in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Proposal Administrator role. Highlight your relevant experience in document control and administration, especially within the construction industry, to show us you’re the perfect fit!
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, give us examples of how you've managed multiple projects or tasks in the past. We want to see how you keep things running smoothly in a fast-paced environment!
Be Detail-Oriented:Attention to detail is key for this position. When you’re writing your application, double-check for any typos or errors. It’s a great way to demonstrate that you can spot discrepancies, just like you would in the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Galldris Services Ltd
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like tender documents and proposal formats. Being able to discuss your understanding of document control and how you would manage discrepancies will show that you're ready for the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple projects or tasks in a fast-paced environment. Highlighting your attention to detail and ability to stay organised will resonate well with the interviewers.
✨Brush Up on IT Skills
Since proficiency in Microsoft Office is essential, make sure you're comfortable discussing your experience with these tools. You might even want to mention any specific software you've used for document management or project tracking.
✨Engage with the Company’s Values
Research Galldris Group and understand their commitment to community engagement and sustainability. Be prepared to discuss how you can contribute to their social value initiatives, as this will demonstrate your alignment with their goals.
