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- Tasks: Support the Estimating Department with bid documentation and administrative tasks.
- Company: Join Galldris Group, a dynamic team in the construction industry.
- Benefits: Enjoy 25 days annual leave, training opportunities, and a supportive work environment.
- Why this job: Be part of exciting projects and develop your skills in a fast-paced setting.
- Qualifications: GCSEs or equivalent, IT proficiency, and previous office experience required.
- Other info: Great career growth potential and a collaborative team atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
An exciting opportunity has arisen for a Proposals Administrator to join our Head Office team based in Enfield, Middlesex. The Proposals Administrator will be responsible for providing administrative support to the Estimating Department and assisting the Proposal Team in the preparation of bid documentation, as well as providing support to the wider business.
Key Responsibilities:
- Document Control: Downloading and logging tender documents onto the system, cross checking with provided document registers to identify discrepancies. Creating document registers where necessary.
- Tender Query Registers: Compile technical and other related tender queries for input into our tracked format, across all tenders.
- Tender Library Administration: Support the maintenance and updating of the tender library, ensuring the most recent bid responses are accurately logged.
- Portal Maintenance: Update accreditation information when required and creation of accounts to register the company on relevant platforms.
- Marketing Admin: Manage Consent forms for photos, website updates, forms and logistics for events, liaising with our Graphics team to order relevant branded stock items.
- Social Value Admin: Maintain a tracked system for upcoming events and goals, developing a community engagement library for tender material, attending apprenticeship events where required, administering our Supply Chain Sustainability School portal and monitoring our apprentice inbox.
- Where required, other administration support to senior staff and the wider business.
This role requires excellent organisational skills, a keen eye for detail, and the ability to effectively support multiple projects in a fast-paced environment.
Qualifications/ Experience/Knowledge:
Essential Criteria:
- GSCE’s or equivalent.
- Proficiency in IT packages including Microsoft Office.
- Previous office/administration experience within the construction industry.
Desirable Criteria:
- A Levels or equivalent.
- Previous experience of supporting a preconstruction team.
- Previous experience in document management.
Skills:
- Attention to detail.
- Ability to work confidently and take initiative.
- Self-motivated and enthusiastic.
- Proven communication skills.
- Able to work effectively in a fast-paced environment.
Why work for us?
You will be joining a great team with plenty of ongoing support, training and internal development opportunities; a summary of our benefits include: 25 days annual leave plus bank holidays, increasing to 26, 27.
Proposals Administrator employer: Galldris Group
Contact Detail:
Galldris Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Proposals Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us that you’re genuinely interested in what we do at Galldris Group and how you can contribute to our success.
✨Tip Number 3
Practice your responses to common interview questions. We want to see your personality shine through, so be ready to share your experiences and how they relate to the Proposals Administrator role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re keen on the position. Plus, it keeps you on our radar!
We think you need these skills to ace Proposals Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Proposals Administrator role. Highlight your relevant experience in administration and document management, especially within the construction industry. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of your organisational skills and attention to detail that relate to the responsibilities listed in the job description.
Show Off Your IT Skills: Since proficiency in IT packages like Microsoft Office is essential, make sure to mention any relevant software experience in your application. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Galldris Group
✨Know Your Documents
Before the interview, make sure you’re familiar with the types of documents you’ll be handling as a Proposals Administrator. Brush up on your document control skills and understand how to log and track tender documents. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational abilities. Share specific examples of how you've managed multiple projects or maintained document registers in previous roles. This will demonstrate your capability to thrive in a fast-paced environment, which is crucial for this position.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you’ve handled queries or collaborated with teams in the past, as this will reflect your ability to support the wider business effectively.
✨Research the Company
Take some time to learn about Galldris Group and their recent projects. Understanding their values and goals will help you tailor your responses during the interview. It shows genuine interest and can set you apart from other candidates who may not have done their homework.