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For Companies At a Glance
- Tasks: Manage document control and site documentation for the Sizewell C project.
- Company: Join Galldris Group, a leading name in civil engineering and construction.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Be part of a dynamic team making a real impact on major construction projects.
- Qualifications: Experience in construction or as a Document Controller is essential; CSCS Card required.
- Other info: Full training provided; must be eligible to work legally in the UK.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Document Control/Site Administrator
Galldris Group
Location: Sizewell C, Leiston
An exciting opportunity has arisen for a Document Control/Site Administrator to join our Sizewell C team. To be considered, you will come from a Civil Engineering or Construction background.
The Document Control/Site Administrator will have to hold a full UK driving licence and valid CSCS Card. The Document Control/Site Administrator will manage the document control process on the project, liaising internally with the site team, and externally with the Client. The postholder will also manage all site documentation.
Key Accountabilities to include but not limited to:
• Proactively lead and manage document control on selected project/s, being the first point of contact for all document control issues
• To update and maintain company share drive with all project documentation including H&S and Q&A
• Weekly material/plant/waste returns
• Scanning/filing of all site documents
• Monthly environmental report
• Updating site drawing register
• On boarding / security clearance
o Collecting and chasing operatives' paperwork
o Sending over to Sizewell SVU Dept for clearance of the above
o Chasing operatives to respond to email once cleared
o Booking in the inductions
o Arranging transfers of operatives already inducted from other Tier 1 contractors
• Booking in visitors for temporary passes via VMS booking system
• Booking in deliveries on Datascope
o Chasing for the correct information/booking forms from supply chain
o Dealing with any questions from Sizewell
o Investigating with transport failings / complaints from Sizewell
o Distribute all Sizewell protocols/haulier app instructions to supply chain
o Requesting App log in codes for haulier/drivers
o Checking app usage and chasing those not using
• Completing Waste and materials trackers
• Arranging vehicle passes
• Maintaining WIMS system of all workers, keeping records up to date. Removing leavers, updating cards etc when expired
• Comply with Company procedures
Experience/Knowledge:
• Experience as a Document Controller, preferably with a Main Contractor
• Experience in the Construction Industry / working on-site
• Construction understanding and background
Qualifications:
• Recognised Construction or technical discipline qualifications desirable
• Full UK Driving Licence and own vehicle
• Valid CSCS Card
Skills:
• Excellent IT skills – Excel/Microsoft Word knowledge. Datascope & CEMAR experience desirable but full training will be given
• Excellent communication skills both verbal and written
• Ability to deal with clients & internal staff. Ability to work on own initiative
• Meticulous, organised, proactive with a positive attitude and willingness to learn
• Eye for Detail. Self-motivated and enthusiastic
Interested applicants must be eligible to work legally in the UK.
Should you feel you have what it takes to be successful in this role then we would love to hear from you.
Employee referral scheme – refer a friend or family member to work for Galldris. We look forward to hearing from you.
Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.
Please note: We are not using recruitment agencies for this role. In the event of speculative CV submissions, no fees will be applicable.
Document Control/Site Administrator employer: Galldris Group
Contact Detail:
Galldris Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control/Site Administrator
✨Tip Number 1
Familiarise yourself with the specific document control processes used in the construction industry. Understanding how to manage documentation effectively will set you apart as a candidate who is ready to hit the ground running.
✨Tip Number 2
Network with professionals in the civil engineering and construction sectors. Attend industry events or join relevant online forums to connect with people who might provide insights or even refer you to opportunities at Galldris.
✨Tip Number 3
Brush up on your IT skills, particularly in Excel and Microsoft Word, as these are crucial for the role. Consider taking a short course or tutorial to enhance your proficiency, which can make a strong impression during interviews.
✨Tip Number 4
Prepare to discuss your previous experience in document control or site administration during the interview. Be ready to share specific examples of how you've successfully managed documentation and liaised with teams in past roles.
We think you need these skills to ace Document Control/Site Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and site administration. Emphasise your background in civil engineering or construction, and include any specific projects you've worked on that relate to the role.
Craft a Strong Cover Letter: Write a cover letter that addresses the key accountabilities mentioned in the job description. Explain how your skills and experiences make you a perfect fit for managing document control processes and liaising with both internal teams and clients.
Highlight Relevant Skills: In your application, be sure to mention your IT skills, particularly with Excel and Microsoft Word. If you have experience with Datascope or CEMAR, make it known, as this will strengthen your application.
Show Enthusiasm and Initiative: Convey your proactive attitude and willingness to learn in your application. Use examples from your past work where you took the initiative or went above and beyond in your role, especially in a construction or site environment.
How to prepare for a job interview at Galldris Group
✨Showcase Your Document Control Experience
Make sure to highlight your previous experience in document control, especially if you've worked with a main contractor. Be prepared to discuss specific projects where you managed documentation and how you ensured accuracy and compliance.
✨Demonstrate Your IT Skills
Since excellent IT skills are crucial for this role, be ready to talk about your proficiency in Excel and Microsoft Word. If you have experience with Datascope or CEMAR, mention it, but also express your willingness to learn new systems.
✨Communicate Effectively
Strong communication skills are essential for liaising with both internal teams and clients. Practice articulating your thoughts clearly and concisely, and prepare examples of how you've successfully communicated in past roles.
✨Exhibit Your Organisational Skills
As the role requires meticulous organisation, come prepared with examples of how you've managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised and ensure deadlines are met.
