Receptionist / IM London

To manage and ensure high-standard reception operations at the London Fashion School, the role involves overseeing and organising various administrative and logistical tasks.**Key purpose of the role*** To ensure the timely opening and closing of the school, maintaining security by following procedures; monitoring logbook; regularly monitor the coming in and coming out of the School.* To greet and welcome visitors, providing essential information and orientation, managing visitor sign-ins and sign-outs, and maintaining accurate visitor records.* To oversee the attendance of students and teachers, recording student attendance occasionally using SINAPTO.* To print safety and labelling signage for the Student and Academic Services Department during exams and for the Facility Team.* To operate the switchboard, manage incoming calls, take detailed notes, and forward messages to appropriate offices.* To provide general support including handling shipments, typing documents, and performing internal translations.* To offer support to students by providing general information and assistance as needed.* To handle mail and manage the shipment process for both national and international couriers.* To organise national and international business travel for staff, including flights, hotels, and taxis, and manage diaries for directors and managers as required.* To assist the Facilities Manager in coordinating meetings and events, managing facilities-related issues, and maintaining logs.* To cover library duties as required, including opening and closing, managing software, lending books, and addressing student queries.* To manage the storeroom, organise stationery orders, and liaise with suppliers to fulfil business needs.* To keep delivery boxes organised on dedicated shelves in the storage room.* To establish and maintain inventory systems for stationery, kitchen, and first aid supplies, regularly checking inventory levels and replenishing as needed.* To log and securely store lost and found items.* To support administrative tasks for the Student and Academic Services Department.**Skills and competencies*** Bachelors Degree (preferred)* Excellent knowledge of the English language spoken and written* Email and phone etiquette knowledge* Good knowledge of the office package* Good basic knowledge of Mac systems* Team work skills* Excellent interpersonal and communication skills* Excellent customer service skills* Ability to remain calm in every situation and communicate at every level* Interest for education, fashion and design is an advantage**Galileo est un acteur majeur et engagé de l’enseignement supérieur indépendant.**Notre mission est de permettre à chacun, quel que soit son point de départ, d’exprimer son potentiel et de développer son employabilité durablement grâce à une pédagogie de compétences.### Chez Galileo Global Education :* Nous partageons une conviction profonde : l’éducation transforme des vies.* Nous défendons une éducation inclusive, tournée vers l’avenir et connectée aux besoins des territoires.* Nous sommes animés par la quête de nouvelles connaissances à hybrider, de parcours à décloisonner, et de nouvelles façons d’apprendre à faire émerger.* Nous avançons avec l’agilité d’une start-up et la force d’un groupe, conscients que la réussite de nos étudiants dépend de notre engagement collectif. #J-18808-Ljbffr