Office Admin Support

Optigear Ltd, a division of the Galetech Group, specialises in the international collection, maintenance, and refurbishment of gearboxes for the wind, rail, marine, and mining sectors. Our clients are located throughout the EU and the UK.

We are seeking a proactive and detail‑oriented Office Admin Support to join our team. This role is ideal for someone who enjoys a dynamic environment and is looking for flexibility in working hours. The successful candidate will support day‑to‑day administrative operations, assist in purchasing processes, manage documentation, and maintain accurate records of invoices and delivery notes. Experience with MRP systems would be beneficial.

Key Responsibilities

• Provide general administrative office support
• Raise purchase orders and liaise with suppliers for quotations, order confirmations, and deliveries
• Log and reconcile supplier invoices and delivery notes accurately and in a timely manner
• Maintain and organise digital and physical documentation (e.g., contracts, POs, invoices)
• Input and maintain accurate data within the MRP system (e.g., stock levels, BOMs, order tracking)
• Assist with inventory tracking and internal stock movement documentation
• Support internal departments with administrative needs (e.g., HR, finance, operations)
• Help coordinate deliveries and collections with logistics partners
• Ensure compliance with internal policies and procedures

Requirements

• Proven experience in an office administrative or support role
• Proficient in using MRP systems (e.g., SAP, Oracle, Sage, or similar)
• Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook)
• Experience in purchasing or supply chain support is a strong advantage
• High attention to detail and accuracy
• Ability to work independently and manage multiple tasks
• Strong organisational and communication skills
• Flexible and adaptable approach to working hours and changing priorities

Benefits

• Flexible working hours
• Opportunity to work within a supportive and growing team
• Training provided on in‑house systems and processes
• Potential for career development and progression
• Paid holidays and standard employee benefits (based on contract type)

Optigear Ltd is an equal opportunities employer. We are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.