At a Glance
- Tasks: Support daily admin operations and manage documentation in a dynamic environment.
- Company: Join Optigear Ltd, a leader in gearbox maintenance for various sectors.
- Benefits: Enjoy flexible hours, training, and opportunities for career growth.
- Other info: Equal opportunities employer committed to diversity and inclusion.
- Why this job: Be part of a supportive team and make a real impact on operations.
- Qualifications: Experience in office admin and proficiency in MRP systems preferred.
The predicted salary is between 25000 - 30000 € per year.
Optigear Ltd, a division of the Galetech Group, specialises in the international collection, maintenance, and refurbishment of gearboxes for the wind, rail, marine, and mining sectors. Our clients are located throughout the EU and the UK. We are seeking a proactive and detail‑oriented Office Admin Support to join our team. This role is ideal for someone who enjoys a dynamic environment and is looking for flexibility in working hours.
The successful candidate will support day‑to‑day administrative operations, assist in purchasing processes, manage documentation, and maintain accurate records of invoices and delivery notes. Experience with MRP systems would be beneficial.
Key Responsibilities- Provide general administrative office support
- Raise purchase orders and liaise with suppliers for quotations, order confirmations, and deliveries
- Log and reconcile supplier invoices and delivery notes accurately and in a timely manner
- Maintain and organise digital and physical documentation (e.g., contracts, POs, invoices)
- Input and maintain accurate data within the MRP system (e.g., stock levels, BOMs, order tracking)
- Assist with inventory tracking and internal stock movement documentation
- Support internal departments with administrative needs (e.g., HR, finance, operations)
- Help coordinate deliveries and collections with logistics partners
- Ensure compliance with internal policies and procedures
- Proven experience in an office administrative or support role
- Proficient in using MRP systems (e.g., SAP, Oracle, Sage, or similar)
- Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Experience in purchasing or supply chain support is a strong advantage
- High attention to detail and accuracy
- Ability to work independently and manage multiple tasks
- Strong organisational and communication skills
- Flexible and adaptable approach to working hours and changing priorities
- Flexible working hours
- Opportunity to work within a supportive and growing team
- Training provided on in‑house systems and processes
- Potential for career development and progression
- Paid holidays and standard employee benefits (based on contract type)
Optigear Ltd is an equal opportunities employer. We are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.
Office Admin Support employer: Galetech Group
Optigear Ltd offers a dynamic and flexible work environment, making it an excellent employer for those seeking a supportive team atmosphere. With opportunities for career development, comprehensive training on in-house systems, and a commitment to equality and diversity, employees can thrive both personally and professionally. The company's focus on the wind, rail, marine, and mining sectors ensures that your contributions will have a meaningful impact across various industries.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin Support
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Admin Support role, and who knows? They might just have the inside scoop on openings at Optigear Ltd or similar companies.
✨Tip Number 2
Prepare for those interviews! Research Optigear Ltd and understand their operations in the wind, rail, marine, and mining sectors. Be ready to discuss how your skills can support their dynamic environment and contribute to their administrative needs.
✨Tip Number 3
Show off your MRP system knowledge! If you've got experience with systems like SAP or Oracle, make sure to highlight that during conversations. It’s a big plus for the role, and we want to see you shine!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Optigear team. Don’t miss out on this opportunity!
We think you need these skills to ace Office Admin Support
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Admin Support role. Highlight your experience in administrative tasks, MRP systems, and any relevant skills that match what we're looking for. A personalised CV shows us you're genuinely interested!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our dynamic environment. Share specific examples of how you've handled similar responsibilities in the past, and don’t forget to mention your flexibility with working hours.
Show Off Your Attention to Detail:In this role, accuracy is key! Make sure your application is free from typos and errors. We want to see that you can maintain high standards in documentation and data management right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about Optigear Ltd and our values!
How to prepare for a job interview at Galetech Group
✨Know the Company Inside Out
Before your interview, take some time to research Optigear Ltd and the Galetech Group. Understand their services, especially in the wind, rail, marine, and mining sectors. This knowledge will help you tailor your answers and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Admin Support, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities. Highlight your attention to detail and how you maintain accurate records, as this is crucial for the role.
✨Familiarise Yourself with MRP Systems
If you have experience with MRP systems like SAP or Oracle, be ready to discuss it. If not, do a bit of research on how these systems work and be prepared to explain how you would adapt to using them. This shows your proactive approach and willingness to learn.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the team dynamics, company culture, or specific challenges the office faces. This not only demonstrates your interest but also helps you gauge if the company is the right fit for you.
