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- Tasks: Support daily admin operations, manage documentation, and assist in purchasing processes.
- Company: Join Optigear Ltd, a leader in gearbox maintenance for wind, rail, marine, and mining sectors.
- Benefits: Enjoy flexible working hours, paid holidays, and opportunities for career development.
- Why this job: Be part of a dynamic team with a focus on growth and support in a vibrant environment.
- Qualifications: Experience in office admin roles and proficiency in MRP systems are essential.
- Other info: Training provided on in-house systems; we value diversity and equality in our hiring process.
The predicted salary is between 28800 - 43200 £ per year.
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Optigear Ltd is a division of the Galetech Group specialise in the international collection, maintenance, and refurbishment of gearboxes for the wind, rail, marine and mining sectors. Our clients are located throughout the EU and the UK.
We are seeking a proactive and detail-oriented Office Admin Support to join our team. This role is ideal for someone who enjoys a dynamic environment and is looking for flexibility in working hours. The successful candidate will support day-to-day administrative operations, assist in purchasing processes, manage documentation, and maintain accurate records of invoices and delivery notes. Experience with MRP would be beneficial.
Key Responsibilities:
- Raise purchase orders and liaise with suppliers for quotations, order confirmations, and deliveries
- Log and reconcile supplier invoices and delivery notes accurately and in a timely manner
- Maintain and organise digital and physical documentation (e.g., contracts, POs, invoices)
- Input and maintain accurate data within the MRP system (e.g., stock levels, BOMs, order tracking)
- Assist with inventory tracking and internal stock movement documentation
- Support internal departments with administrative needs (e.g., HR, finance, operations)
- Help coordinate deliveries and collections with logistics partners
- Ensure compliance with internal policies and procedures
Requirements:
- Proven experience in an office administrative or support role
- Proficient in using MRP systems (e.g., SAP, Oracle, Sage, or similar)
- Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Experience in purchasing or supply chain support is a strong advantage
- High attention to detail and accuracy
- Ability to work independently and manage multiple tasks
- Strong organizational and communication skills
- Flexible and adaptable approach to working hours and changing priorities
- Opportunity to work within a supportive and growing team
- Taining provided on in-house systems and processes
- Potential for career development and progression
- Paid holidays and standard employee benefits (based on contract type)
Optigear Ltd is an equal opportunities employer. We are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.
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Locations
Office Admin Support employer: Galetech Group
Contact Detail:
Galetech Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Support
✨Tip Number 1
Familiarise yourself with MRP systems like SAP or Oracle, as this role requires proficiency in these tools. Consider taking a short online course or tutorial to boost your confidence and knowledge before the interview.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed documentation or streamlined processes in previous roles. This will demonstrate your ability to handle the responsibilities of the Office Admin Support position effectively.
✨Tip Number 3
Research Optigear Ltd and the Galetech Group to understand their operations and values. Being knowledgeable about the company will help you tailor your responses during interviews and show your genuine interest in the role.
✨Tip Number 4
Prepare to discuss your flexibility and adaptability in previous work experiences. Since the job offers flexible working hours, showcasing your ability to manage changing priorities will make you a strong candidate.
We think you need these skills to ace Office Admin Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and any specific skills related to MRP systems. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and attention to detail. Mention your experience with purchasing processes and how you can contribute to the team at Optigear Ltd.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any experience you have with inventory tracking or supply chain support. This will show that you are well-suited for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Galetech Group
✨Show Your Organisational Skills
As an Office Admin Support, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised documentation or managed schedules to showcase your organisational prowess.
✨Familiarise Yourself with MRP Systems
Since experience with MRP systems is beneficial for this role, make sure to brush up on any relevant software like SAP or Oracle. Be ready to discuss how you've used these systems in previous roles and how you can apply that knowledge at Optigear Ltd.
✨Highlight Your Attention to Detail
This position requires a high level of accuracy, especially when logging invoices and delivery notes. Prepare to discuss specific instances where your attention to detail made a significant impact on your work or helped avoid potential issues.
✨Demonstrate Flexibility and Adaptability
The job description mentions a dynamic environment with changing priorities. Be prepared to share examples of how you've adapted to changes in the workplace and how you handle unexpected challenges while maintaining productivity.
