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- Tasks: Support the Head of Agency and Rural Team with various administrative tasks.
- Company: Galbraith is a leading multi-disciplinary Firm of Property Consultants in Northern England and Scotland.
- Benefits: Enjoy competitive salary, enhanced leave, private medical insurance, and an annual training budget.
- Why this job: Join a dynamic team, engage with clients, and develop your skills in a fast-paced environment.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office are essential.
- Other info: Flexibility for travel and a full driving licence are required.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
Your New Opportunity
Galbraith is a diverse multi-disciplinary Firm of Property Consultants with offices across Northern England and Scotland, specialising in the rural, forestry, energy, commercial, building consultancy and residential sectors with a growing presence in the emerging Natural Capital sector.
We are looking for a proficient Personal Assistant to join our team and provide support to the Head of Agency and Castle Douglas Rural Team. This role provides the right person with an opportunity to engage in work across the region and further afield dealing with clients, contractors, tenants, colleagues and general queries.
The Head of Estate Agency manages the Residential Sales and Lettings Business Stream across the Firm's 13 offices. Our rural team specialises in professional advice to clients with estate, farm and forestry assets. Our rural surveyors provide estate management services, valuations & AMC finance, farm and estate sales and other professional land agency work. We serve a number of private clients across Dumfries and Galloway and further afield.
The role is offered on a full time basis with an office base of Castle Douglas.
Your New Role
This role will provide a full range of PA support to the Head of Agency and also to the Rural Team based within the office.
Key responsibilities include, but are not limited to:
- To act as a first point of contact for clients, staff, contractors, and other visitors to the office, taking a professional and friendly approach at all times.
- Managing Head of Agency’s diary and inbox in an efficient and confidential manner, corresponding on behalf of the Head of Agency where appropriate.
- Assist Head of Agency with preparation of monthly reports for the Finance and Management Committee. This will include information relating to clients work, fees, compliance, and the Firm’s business plan.
- Assist the Head of Agency and Rural team in preparation for meetings and events.
- Carrying out any other reasonable duties falling within your capabilities, as the needs of the firm dictate.
- Conduct a range of Rural management duties including assisting in the preparation of documents, being a key point of contact for clients and ensuring all records and files are kept maintained across all systems.
The Successful Candidate
The successful candidate will have the ability to communicate effectively at all levels with internal and external clients, both verbally and in writing. You will be highly motivated, have proven organisational skills and demonstrate meticulous attention to detail. Proficiency in Microsoft Office (Excel, Word, PowerPoint) is essential, along with strong numeracy and literacy skills. This role requires you to manage competing workloads whilst meeting deadlines therefore you should be able to work using your own initiative and thrive in fast-paced environments.
Ideally, you will also have previous experience working in a professional environment and have experience using Rural Payment Portal and management software’s such as Property Terrier System. Having an understanding of land agency, agriculture, and the land and property market is also advantageous.
The role may involve travel to other offices, including the potential for overnight stays, and therefore flexibility is essential. You must also have a full driving licence and your own vehicle.
What We Offer
At Galbraith, we are committed to supporting the continued growth and development of our teams. Each employee has access to an annual training budget, which can be used towards personal and professional development.
We offer a competitive salary and benefits package including enhanced annual leave, company pension, private medical insurance, life insurance, enhanced family leave, access to our Employee Assistant Programme (EAP), Perkbox, employee referral scheme, cycle to work scheme and a car benefit scheme.
Employees also have access to an annual volunteering day and charity match funding opportunities.
Please get in touch to request a full job description or if you have any queries regarding the role by emailing hr@galbraithgroup.com
To apply, please upload a C.V. and covering letter in one document by clicking the Apply button above.
Personal Assistant employer: Galbraith
Contact Detail:
Galbraith Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the property consultancy sector, especially in rural and agricultural contexts. Understanding the specific challenges and opportunities in this field will help you engage more effectively during interviews.
✨Tip Number 2
Network with professionals in the property and land agency sectors. Attend relevant events or join online forums to connect with people who can provide insights or even refer you to opportunities within firms like Galbraith.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock diary management plan for a hypothetical Head of Agency. This will showcase your ability to manage competing workloads and prioritise tasks effectively.
✨Tip Number 4
Research the tools and software mentioned in the job description, such as the Rural Payment Portal and Property Terrier System. Familiarity with these platforms can give you an edge and show your commitment to the role.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Personal Assistant role. Emphasise your organisational skills, proficiency in Microsoft Office, and any previous experience in a professional environment.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit for the position.
Showcase Communication Skills: Since effective communication is key for this role, ensure your application reflects your ability to communicate clearly and professionally. Use concise language and check for grammatical errors to demonstrate your attention to detail.
Highlight Relevant Software Experience: If you have experience with management software like Property Terrier System or the Rural Payment Portal, be sure to mention it. This will show that you are prepared to hit the ground running in the role.
How to prepare for a job interview at Galbraith
✨Research the Company
Before your interview, take some time to learn about Galbraith and its various sectors. Understanding their work in property consultancy, especially in rural and forestry areas, will help you tailor your responses and show genuine interest.
✨Demonstrate Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed competing workloads or maintained meticulous attention to detail.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle real-life situations, such as managing the Head of Agency's diary or dealing with client queries. Practising these scenarios can help you articulate your thought process clearly during the interview.
✨Showcase Your Communication Skills
Effective communication is key in this role. Be ready to demonstrate your verbal and written communication abilities, perhaps by discussing how you've previously interacted with clients or prepared reports for management.
