At a Glance
- Tasks: Provide top-notch admin support to our dynamic Agency, Energy & Rural teams.
- Company: Join a diverse firm with a strong presence across Scotland and Northern England.
- Benefits: Enjoy enhanced leave, private medical insurance, and a supportive work culture.
- Other info: Access training budgets and volunteer opportunities while working in a collaborative team.
- Why this job: Be part of a fast-paced environment where your contributions truly matter.
- Qualifications: Two years of admin experience and proficiency in Microsoft Office and SharePoint.
The predicted salary is between 30000 - 40000 £ per year.
We have a unique opportunity for a full‐time Senior Administrator to join our busy team in our Aberdeen office to provide comprehensive support to the Agency, Energy & Rural teams. If successful you will be joining a diverse multi‐disciplinary firm with offices across Scotland and Northern England, specialising in property sales and lettings, and the rural, energy, forestry and commercial sectors.
Key Responsibilities
- Provide comprehensive administrative support to the Agency, Energy & Rural Departments.
- Provide support and assistance in preparation and compiling of valuation reports and help to ensure all SharePoint filing is RICS compliant and company valuation procedures are followed.
- Liaise with colleagues to compile and ensure all necessary compliance documentation is in place including AML documents and the correct internal storage of such, prior to commencement of new firm instructions in respect of Agency, Rural and Energy clients.
- Audio/copy typing, drafting, proof reading and formatting letters, reports, valuation reports, agreements and other documentation.
- Handling property enquiries for both residential & rural sales, organising viewings, viewing follow ups & liaising with clients, providing an extremely high level of service to both buyers & sellers at all times.
- Maintaining office supplies and equipment & coordinating office maintenance.
Work Pattern
The role is offered on a full‐time basis, Monday – Thursday 9am‐5.30pm & Friday 9am‐5pm, a total of 37hrs per week. The role is based in our Aberdeen office in Cults.
To Be Successful
- The successful candidate will have previous experience within a professional office environment a minimum of two years experience within an administrative role.
- You will also have a good understanding of the land and property market.
- You will be able to communicate effectively at all levels with internal and external clients and be calm under pressure.
- You will have proven organisational skills and demonstrate the ability to prioritise effectively whilst upholding meticulous attention to detail.
- You will be proficient in DocuSign and Microsoft packages with exceptional competencies in SharePoint, Excel & Word.
- We are looking for an individual who will thrive in a fast‐paced environment and be a team player.
- You must hold a full clean driving licence.
What We Offer
- At Galbraith, we are committed to supporting the ongoing growth of our teams, and by keeping our people at the forefront of our firm ethos. A key part of joining Galbraith is that you buy into our key values and support our multi‐disciplinary approach.
- Enhanced annual leave
- Company pension
- Access to a training budget
- Private medical insurance
- Life insurance
- Enhanced family leave
- Employee Assistant Programme (EAP)
- Cycle to work scheme
- Option to purchase additional annual leave
- Employees also have access to an annual paid volunteering day and charity match funding opportunities.
Galbraith is an equal opportunities employer.
Senior Administrator in Aberdeen employer: Galbraith Group
Galbraith is an exceptional employer that prioritises the growth and well-being of its employees, offering a supportive work culture in the vibrant city of Aberdeen. With a commitment to professional development, enhanced annual leave, and comprehensive benefits including private medical insurance and a cycle to work scheme, we foster a collaborative environment where team members can thrive. Join us to be part of a diverse, multi-disciplinary firm that values your contributions and encourages meaningful engagement in both your career and the community.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator in Aberdeen
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Galbraith Group.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Galbraith Group? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Galbraith Group's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Senior Administrator in Aberdeen
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Senior Administrator role at Galbraith Group, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Galbraith Group
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Galbraith Group operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Galbraith Group. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Galbraith Group.
