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Gaia Powered is an ambitious and fast-growing renewables company specialising in air source heat pumps and solar energy installations. We are committed to building a more sustainable future by helping homes and businesses reduce their carbon footprint.
Our sister company, Nelson Charles, is an established M&E contractor delivering high-quality refurbishment projects across London and the South East. This role supports both companies, offering variety and the opportunity to contribute to exciting projects in two thriving sectors.
The Role:
We’re looking for a proactive and organised Office Manager / Admin Assistant to join our small, dynamic team. This is a remote-first role, but we do require1–2 office days per week in East London for team collaboration, meetings, and general support.
You’ll play a key role in keeping both businesses running smoothly—handling day-to-day operations, supporting directors and teams, and ensuring projects and customer service are well-managed.
Key Responsibilities:
- Manage and coordinate office operations and procedures
- Provide administrative support to directors and project teams
- Schedule meetings, maintain calendars, and handle communications
- Support with HR processes such as onboarding and holiday tracking
- Oversee basic bookkeeping and invoicing (working with external accountants)
- Liaise with suppliers, clients, and subcontractors
- Help implement and improve systems and processes across both companies
- Support project documentation and compliance
What We’re Looking For:
- Previous experience in office management or admin roles (2+ years preferred)
- Highly organised with excellent communication skills
- Comfortable using digital tools such as Notion, Google Workspace, and Xero
- Proactive, problem-solving mindset and a can-do attitude
- Ability to work independently and manage competing priorities
- Comfortable working remotely and commuting to East London 1–2 days a week
- Interest or experience in renewables or construction is a bonus
What We Offer:
- Competitive salary based on experience
- Flexible working hours (part-time or full-time)
- Opportunity to grow with a purpose-driven business
- Collaborative, supportive team culture
- Real involvement in projects that make a difference
To Apply:
Please submit your CV and a short cover letter outlining your suitability for the role and whether you\'re interested in part-time or full-time hours.
We are reviewing applications on a rolling basis and encourage early submissions.
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Services for Renewable Energy
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