HR Coordinator

Gagosian is currently seeking a bright, passionate, and organized Human Resources Coordinator to support the London HR team. This is a temporary contract for 12 months with a potential to go permanent.

Recruitment and Onboarding

• Partner with the HR Manager and hiring managers to provide support for full lifecycle recruitment; including posting jobs, sourcing candidates, initial screening, scheduling interviews, managing the candidate experience and follow up.
• Manage employee lifecycle records such as updating new hire onboarding and offboarding checklists.
• Issue contracts of employment and complete other new starter documentation, ensuring eligibility for work in the UK has been checked and assisting with any necessary visa requirements.
• Manage immigration process and keep up to date on changes.
• Assist with internship recruitment, program and selection process – Interface with third party vendors, candidates and colleagues.
• Oversee first day induction for new starters.

General

• Act as point of contact for all routine employee and manager inquiries related to guidance and support on company policies and procedures and requests of maternity, absence, flexible working applications, parental leave and annual leave.
• Conduct exit interviews, noting trends and providing analysis to larger team.
• Support employees by providing information and assistance throughout the employment lifecycle.
• Partner with HR Manager to assist on interviews, investigations and disciplinary actions.
• Preparing HR correspondence related to probation completions, pay and pension updates, reference requests, leaver letters, internal transfers and employment agreements.
• Keep up to date with developments in employment legislation, HR policies and human resources best practice to ensure continuous development.
• Provide support to HR Manager and Global Head of Human Resources where required.

Payroll, Benefits, HR Systems

• Responsible for maintaining accurate data on all employees e.g. joiners, leavers, changes to working patterns, employee personal details and absences.
• Maintaining employee records and ensuring that all data is compliant and up to date.
• Support monthly payroll process related to starters, leavers, changes, TOIL and sickness.
• Administration of various benefits schemes such as Cycle to Work scheme and childcare vouchers.
• Process all onboarding and offboarding tasks.

Training

• Assist in the facilitation of workshops, booking and organizing in-house and external training courses.
• Ensure employee records are up to date and flagging when statutory training is due.
• Keep abreast of latest training opportunities available and ensure training is up to date.

Qualifications and requirements

• Strong interpersonal and communication skills; coupled with an ability to listen.
• Excellent attention to detail.
• Able to meet deadlines, prioritise and demonstrate excellent time management skills.
• Prior experience working in a creative environment.
• High level of integrity, professionalism and confidentiality.
• 3+ years experience.

The position schedule is on-site, Monday–Friday, 10am – 6pm.