At a Glance
- Tasks: Support the Registrar with admin tasks and manage artwork records in a dynamic environment.
- Company: Join a leading fine arts organisation with a focus on creativity and collaboration.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced role with diverse responsibilities and a chance to learn from industry experts.
- Why this job: Dive into the art world and contribute to exciting exhibitions and projects.
- Qualifications: BA in a creative field or relevant experience; strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Department
Archives
Employment Type
Full Time
Location
- Grosvenor Hill
- Description
The Registrar Administration Assistant will provide essential administrative support to the Head Registrar and Registrar department, across a diverse range of operational activities.
In this role, the successful candidate will gain valuable exposure to the complexities of fine arts operations, assisting with key projects such as exhibitions, insurance, loans, consignments, and database management while collaborating with both the registrar and operational teams.
Key Responsibilities
- Assisting the Head Registrar, registrar department and operational departments in all aspects of day to day activity, including record keeping, scheduling meetings, coordinating travel arrangements, reporting, and expense management.
- Creating and updating accurate artwork records and managing the database. Registering sales and holds.
- Maintain and update invoice logs, and review statements in close collaboration with the Registrar team and Accounts Payable.
- Collate, check and file digital and physical customs records and shipping paperwork to ensure full compliance with HMRC regulations.
- Generate storage reports from the inhouse database and cross check monthly against supplier storage reports.
- Produce monthly insurance reports for gallery and storage locations
- Undertaking on-site inventory audits.
- Arranging, checking and filing condition reports.
- Drafting documents and correspondence when requested.
- Supporting relationships with shippers and suppliers, including scheduling meetings and managing seasonal corporate gifting.
- Other ad hoc tasks, e. g preparing release notes, printing artwork labels, project support
- Key Qualifications
- BA, preferably in a creative industry, or extensive relevant experience.
- Strong knowledge of Microsoft Office and Google Workspace.
- Detail-orientated and highly organised.
- Strong multi-tasker.
- Ability to handle a complex, varied, and high-volume workload whilst maintaining time-sensitivity and attention to detail.
- Must be an effective communicator who thrives in a fast-paced environment.
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We think you need these skills to ace Registrar Administration Assistant in City of Westminster
Administrative Support
Record Keeping
Database Management
Artwork Record Creation
Invoice Management
Customs Compliance
Inventory Audits
